Offers “Accor”

23 days agoAccor

Accounts/T&C (Maternity cover)

  • Cardiff (Cardiff)
  • Accounting / Management control

Job description

Key tasks

• SALES LEDGER
- Daily sending sales ledger invoices to agents and companies (checking proper rates and back ups)
- Posting BACS and cheques payments
- Chasing payments for the outstanding invoices
- Dealing with any queries (overcharges, missing purchase orders number, incorrect details)
- Opening new credit accounts

• PURCHASE LEDGER
- Logging all the invoices coming to the hotel and distributing them to relevant departments for approval
- Preparing weekly batches of invoices to be sent off to HO Accounts for payment (checking codes, purchase orders and getting final authorisation from GM)
- Consolidating monthly provisions to make sure all the cost are processed in correct month
- Dealing with any enquires from suppliers (missing invoices, overdue invoices, payments)

• BANKING
- Counting daily banking
- Investigating any discrepancies on daily basis
- Preparing cash to be sent off to bank
- Ordering bulk cash
- Controlling bulk cash on daily basis
- Formally checking all tills fortnightly
- Investigating discrepancies in bank reconciliation (HO Accounts)
- Ordering banking bags and dealing with any issues with G4S

• PAYROLL/ADMIN
- PAYROLL – preparing monthly timesheet (checking individual departments timesheets, holidays and sick pay)
- Sending internal and external Payroll recharges
- Checking Payroll costing report
- Sending payroll provision to HO Accounts
- Preparing files for new starters and checking if all forms being completed properly
- Processing new starters and leavers details to HO Payroll
- Sending any updates from employees to HO
- Issuing contracts and letters to employees (employment confirmations, pay rise letters, benefits enquires)
- Maternity/ Paternity pay (follow up on relevant forms and deadlines, holiday calculation)
- Issuing Bonus Break Vouchers
- Ordering badges
- Dealing with any enquires from staff members

• POST
- Opening daily post and distributing letters to relevant departments
- Ordering any stationery (envelopes, signing in books, labels)
- Dealing with any issues with Royal Mail
- Maintaining franking machine ( top up credit, cartridges, labels)

• MARGE BRUT
- Sending food & beverage invoices to HO on weekly basis
- Dealing with any enquires from suppliers ( missing invoices, overdue invoices, payments)
- Checking statement from suppliers

• ADDITIONAL
- Checking P&L report to make sure all costs are posted in correct departments, double checking provisions and reverse provisions
- Controlling maintenance invoices, provisions and monthly cost