Accounts Executive (Accounts Receivable/ Credit)

Job description

Key tasks

1) Accounts Receivable Responsibilities

- To check the room rates and / or meeting rates as reflected in the invoices are in line with the contracted rates accorded to the companies, airlines & agents. Any ad-hoc rates, the head of department has to be aware of the rates given by the sales manager.
- To follow up with Sales & Reservations Department if there is a variance in the room rates charged. As for the meeting & function bills, the officer has to check with the Catering Sales Department
- Validate all commission requests before handing over to AP for payment process.
- Ensure that the rates given to guests are commissionable, taking note any shortage of stay, cancellations or no-shows before approving the commission.
- To knock-off and process the commission payable through the TAP program in the opera system.

2) Credit Responsibilities

- To define the hotel credit policy and ensure its strict application in regards of opening and maintenance of accounts and advance deposit management
- To monitor credit card payments
- To follow up on debtors’ payments and manage delinquent accounts
- In-house guest ledger, systematic request for guarantee of payment and appropriate level of the guarantee taken
- City ledger, credit applications are maintained and updated for all accounts.
- To organized credit meeting twice a week with the participation of the General Manager, the Finance Manager, and all relevant Heads of Department to review and discuss the previous meeting minutes and update status, new credit applicant and change of status for any current debtor, debtor ageing balances with special attention to all “over 60-days” balances, potential and actual bad debt accounts (and external debt collection action if any), permanent and pending in-house guest accounts, dishonoured cheques and credit card charged back, pending guarantee deposits to be received, expired deposits, etc

Ibis and its people

Simplicity, Modernity, Well-being

Acteurs, the Ibis staff training and professional development programme , enables staff to:
- become more professional by acquiring new skills,
- learn a second profession,
- be more independent in guest relations,
- receive recognition for their skills

Desired profile

Skills

Level of Education Others
Areas of study Other
Professional experiences 1 to 2 years
Languages essential English

Essential and optional requirements

·  Excel
·  Word
·  Opéra