Management Assistant of Purchasing Vice President

Job description

Auto req ID

108015BR
Entity

Group Trucks Purchasing
Position Description

We are looking for a Management Assistant to the Electrical & Electronics and the Metal Vice Presidents in Purchasing. This position is located in Gothenburg, Sweden and will be supporting both VPs and both management team located in Gothenburg, Sweden and Lyon, France.

The position has more management coordination activities than pure assistant tasks and is a great opportunity for someone that wants to learn about the Purchasing world and have an ambition to do more than ordinary assistant work and has career ambitions. It's a position with a high level of responsibility and the right candidate will act as the heart of the Management team.

The right candidate have an open and positive attitude, is flexible and like to work in a high pace environment. The candidate will work proactively, independently and should have the ability to work on your own initiative. The job requires good networking; therefore great ability to communicate, orally and verbally, and to work with people on different levels and in different areas is essential. It is also requiring a good knowledge and interest in working in different systems and tools as share points, teams, notes etc.

To be successful in this position you need to have a high level of integrity and ethics, dedication, commitment, loyalty and sound judgment. You will also need to be proactive and experienced in handling a wide range of executive and administrative support. Finally, you must be exceedingly well organized and flexible.

Main activities & Responsibilit y:
·  Support the Vice Presidents with travel, business and general administration and agenda proposition and planning
·  Be a member of the E&E and Metal Management Teams, coordinate and manage day-to-day issues, support and follow-up plans and activities
·  Plan and organize and take minutes in the department meetings
·  Prepare documents, presentations and reports
·  Responsible for the department's administrative routines as well as Sharepoint
·  Continuously improve administrative routines
·  Manage budget and cost follow up
·  Responsible for the information flow within the department including team building events
·  Contribute to a good teamwork within the department
·  Drive, coordinate and follow-up Project administrative topics
·  Coordinate activities with the other assistants in Gothenburg and in Lyon, France Qualifications:
·  You have an international approach/interest and a global mindset with advanced skills in English
·  You have good knowledge of the IT systems (advantage if systems used within Volvo)
·  You have good administration and communication skills, are service-minded and flexible, have the ability to co-operate, to handle sensitive and confidential information and have personal integrity
·  Ability to take ownership of the tasks and are able to organize, structure and prioritize a wide range of issues in an effective way
·  Excellent interpersonal & networking skills
·  You have a proactive approach likes to drive activities
·  Knowledge about the Volvo organization and administrative routines is an advantage
·  Relevant education and experience from similar positions
For more information please contact:

Maria Engebratt, Vice President Metal Purchasing
maria.engebratt@volvo.com or +46 765533206
or
Emmanuel Perrod, Vice president Electrical, Electronics, Connectivity and Software Purchasing
emmanuel.perrod@volvo.com or +33 665863590
Country

Sweden
Position Title

Management Assistant of Purchasing Vice President
City/Town

Göteborg
Functional Area

Purchasing
Travel Required (maximum)

No Travel Required
About us

The Volvo Group drives prosperity through transport solutions, offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers' uptime and productivity. Founded in 1927, the Volvo Group is committed to shaping the future landscape of sustainable transport and infrastructure solutions. Countless career opportunities are offered across the group's leading brands - Volvo, Volvo Penta, UD Trucks, Terex Trucks, SDLG, Renault Trucks, Prevost, Nova Bus, Mack, Eicher, Dongfeng Trucks and Arquus.

Volvo Group Trucks Purchasing has 125 BSEK in purchasing annual spend and 2,550 suppliers in serial production. We deliver the best possible products and service that bring value to our customers through scouting and working with high performing supply chain partners.

We support Volvo Group's mission ‘Driving prosperity through transport solutions' through sustainability, business ethics and innovation. When you join Volvo Group Trucks Purchasing, you will become part of a global network with more than 1,400 professionals in 50 different sites across 25 countries. Joining us means working in a global context with people from diverse backgrounds and different nationalities while contributing to the core business and results of Volvo Group.

Diversity is important for us, we therefore put a lot of time and effort into creating an open and inclusive environment for all. We are extremely proud to say that we are almost as many females as men in our team. We are goal oriented and business focused people who believe that the best results are achieved while having fun and when we challenge each other. We offer unique opportunities where you can accelerate your career through competence development and connect with people who are truly passionate for purchasing. Join us and work where the action is!

Employment/Assignment Type

Regular
Last application date

09-Dec-2020
State / Province

Västra Götaland