Administrator - VWPC - Part-time Permanent (Wed, Thu & Fri, 23.5 hrs)

Job description

Grade: A

Role reports to: Head of Business

Part-time Permanent role - 23.5 hrs - Job-share Wednesday- Friday will be considered

Closing date for applications: Thursday 7 April 2016

Key Activities:

Administrative support to Head of Sales Operations and the wider team

• Diary management, providing all necessary information before meetings

• Deadline and task management following up internal meeting minutes, action plans and ad hoc tasks

• Team meeting preparation, coordination and administration

• Check and action e mails and other correspondence as appropriate

• Manage communications with network, customers and other partners

• Book all travel arrangements

• Provide other general administration support as required

• New starters, leavers, transfers – filling in the relevant IS forms

• New equipment requests

• Helping with IS issues -  using the scanner, Netviewer, booking conference calls (what are your teams account details)

• IT Distribution Lists x dept

• Absence and holiday administration for direct reports

Departmental administration

• Organise meetings and events for the department

• Maintain department asset register

• Maintain Sales department contact and distribution list and organisation chart and circulate as required

• Maintain Sales Operations Induction presentation

• Other ad hoc mini projects required

• KSRM (SAP) administration

• Raise shopping carts/ purchase orders

• Confirm invoices and deliver to accounts payable

About Us

‘Volkswagen’ translates as ‘The People’s Car’ – and it’s the people that make the brand what it is today.  Part of one of the world’s largest automakers, Volkswagen is a volume manufacturer, but our passion for our business, our products, our customers and our staff give us a unique position in the market.

Volkswagen has been trading in the UK for over 60 years, and we’re very proud of our global and local heritage.  From the Beetle, through the campervan to the iconic Golf of which over 30 million have now been produced, few car manufacturers have produced as many legendary cars or been so accessible to so many people.

Our success and longevity are built on foundations of quality, considered innovation and integrity, reinforced by a personality that encompasses passion, warmth, humour and a sense of humanity. We have a global network of over factories which produce the right products at the right time. With the right people, we can look forward to sustained growth over the next 60 years.

Desired profile

Skills:

Essential:
• Excellent IT skills with all Microsoft Office packages and KSRM (SAP)
• Good planning and organisational skills
• Highly self-motivated
• Good communication skills, both verbal and written
• Good numeracy level
• Strong attention to detail

Desirable:
• Strong Powerpoint skills
• Effective presentation skills

Experience:

Essential:
• Proven administration experience in fast paced environment

Desirable:
• Experience of working in a Customer service environment

Qualifications:

Desirable:
• Educated to degree level