Account Payable Assistant

Job description

At Vision Express we are committed to providing our customers with outstanding service delivered by outstanding people. We understand that to attract and retain the best people we must be equally committed to providing the very best in career opportunities.

Main purpose of the job:

o Take full responsibility for all aspects of the Purchase Ledger with regards to specifically allocated vendors or workflow queues, actively resolving queries and challenging others in respect of disputes.
o Ensure all invoices are entered on to SAP, via the scanning system where appropriate, within a timely basis from receipt, and suppliers are paid in line with the company’s trading agreements
o Ensure all invoices are authorised in accordance with appropriate signatures and correctly coded within SAP and the scanning system
o Ensure all vendor accounts are reconciled to statements on a regular basis and all anomalies resolved

Key Duties and Responsibilities:

o Preparation of all documents being entered on to scanning system. Ensuring they are scanned on correctly, and are split in to relevant areas as per company procedures
o Process scanned documents in the scanning system, ensuring all workflows are maintained and current, and all invoices are directed to the correct authorisation level as per the approval matrix.
o Issue workflow invoices for authorisation where necessary, and monitor all unauthorised invoices as per the scanning system identifying reason for non-payment and pursuing resolution.
o Ensure all invoices are allocated to the correct general ledger code before sending out for approval.
o Undertake monthly supplier statement reconciliations for all key Purchase Ledger accounts, as agreed with the Accounts Payable Team Leader, requesting copies where necessary and investigating / resolving any discrepancies.
o Liaise with both internal/external departments and JV partners to resolve any outstanding queries
o Ensure all debit balances are regularly reported, followed up, resolved and no unexplained debit balances older than 2 months exist.
o Monitor the Delivery Discrepancy Report where applicable and actively challenge the relevant department to ensure discrepancies are resolved on a timely basis.
o Cleardown of all GRNI account items in line with statement and business trading.
o Ensure all accounts are paid to terms and any available Early Settlement Discounts are taken Job Requirements To be successful you’ll need:

* To have an aptitude for attention to detail and adherence to deadlines
* To have an aptitude for continuous improvement, change and innovation
* The ability to work under pressure and in a fast paced environment
* Strong communication, influencing and negotiation skills
* Excellent organisational and decision making skills
* Experience of reporting and analysis
* To be PC literate with experience of MS Excel/Word and SAP
* Educated to GCSE level
* Previous experience in a similar role