SHE Administration Assistant

Job description

Purpose of the job

To provide support to the SHE  department. This involves a diverse range of duties including supporting compliance with our processes, providing purchasing & financial administration support, preparing correspondence, reports / presentations, handling information requests, planning conferences / meetings, maintenance of company systems and reporting.

Our work must be done in a safe and sustainable way and the postholder will role model our exemplary SHE standards.

Reports to

Head of SHE.

Key Accountabilities

To assist the Head of SHE:

·         To analyse and report output from SHE systems and tools for risk management

·         To assist in ensuring NUVIA’s ISO 14001 and ISO45001 accountabilities are met

·         To monitor and provide administration of the following:

o   The SHE intranet pages

o   UNOR System

o   Chemical Management System

o   Cardinus Display Screen Equipment (DSE) Platform

o   Cardinus Driver safety Platform

o   SHE management system documentation

o   Corporate policy review, ensuring adherence to document review timelines

·         To prepare data and reports from, and maintain data within, relevant corporate reporting tools

·         To ensure SHE communications are communicated to the business

·         To support the corporate policy review process

Occupational Skills and Knowledge

·         Qualifications up to GCSE Level or equivalent (A-C or 4-9)

·         Experience of working in a highly regulated corporate environment

·        IOSH qualification (desirable)

·         Strong IT skills required, especially Microsoft Word, Excel, PowerPoint, Adobe and Teams.

·         Excellent written and spoken communication skills

·         Excellent organisational skills; able to prioritise workload

·         Strong attention to detail; takes pride in work

·         Experience or awareness of SHE in a corporate environment is desirable

Duties and Requirements

·         To work independently, with supporting guidance, across a range of topics of importance within SHE.

·         To support wellbeing activities; form part of the wellbeing working group.

·        To respond to and initiate enquiries (questions regarding purchasing, personnel, facilities, administration, specialised programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible. 

·        To perform specialised administrative duties required to support the department, using discretion to make judgments based on operating guidelines. To support in sensitive matters that may arise from specialist work.

·        To support purchasing requirements for department, researching items and obtaining price quotes, entering information into business systems, receiving purchase orders, and maintaining key information as required.

·         Assisting with the preparation of presentations, reports and other required documents.

·         To escalate matters to specialist managers as and when required.

·         To undertake any other duties, as may from time to time be required, commensurate with the level of the role.

·         Travel will be required as and when necessary.

·         The ability to hold security clearance (SC Clearance) .

Why us?

Why NUVIA

NUVIA - a subsidiary of VINCI construction - is an international company that operates across highly regulated sectors including Civil Nuclear and has a strong presence and history of delivery at nuclear sites in the UK and internationally.

NUVIA is a performance-driven company that is committed to the development of its people within a culture of safety, innovation, and excellence.

Entity

NUVIA is a branch of VINCI, the world's largest integrated concessions and construction group. NUVIA is more specifically the nuclear entity of the VINCI Group and is involved in the entire life cycle of nuclear facilities, from new build to decommissioning, maintenance and operation. NUVIA is constantly growing, with more than 2700 employees worldwide. On average, 100 men and women join us every year. Now, more than ever, we are looking for new talent to support the group's growth.