Purchasing Assistant

Job description

Company Description

Purchasing Admin Assistant
Location: Elga Labwater – Site based (Lane End)
Position: Permanent, Full-time, 37 hours per week

Are you a highly organised and detail-driven Purchasing Admin Assistant looking to play a key role in a fast-paced operational environment? Do you thrive on accuracy, collaboration, and continuous improvement? If so, this could be the perfect opportunity for you.

As a Purchasing Admin Assistant within Elga Labwater, you will provide essential administrative support to the Purchasing function while offering cover across other areas of Operations when required. Working closely with the Purchasing Office Supervisor, you will help ensure purchasing activities run smoothly, efficiently, and in line with ISO quality standards.

As a Purchasing Admin Assistant, your key duties will include:

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Raising Purchase Requisition Orders accurately and in a timely manner, ensuring they reflect the originator’s requirements for price, delivery, and technical information, and that all appropriate authorisations are in place.

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Using MRP systems to raise stock orders that accurately reflect production requirements.

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Checking order acknowledgements against original purchase orders for price and delivery accuracy and escalating discrepancies to the Purchasing Supervisor when required.

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Accurately filing purchase orders and order acknowledgements in line with company procedures.

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Running and actioning the Overdue Report daily to support on-time supplier delivery.

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Monitoring rejects, ensuring faulty goods are returned for credit or replacement, and maintaining accurate records of all reject orders.

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Upholding and maintaining ELW ISO quality standards at all times.

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Actively seeking and contributing to continuous improvement initiatives within the department.

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Building strong, professional working relationships with suppliers and internal customers.

What we would like from you:

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A good understanding of MRP systems and production processes.

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Strong computer skills with a high level of accuracy and attention to detail.

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A disciplined, organised, and self-motivated approach to work.

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Ideally experience of working in a fast paced production environment

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Excellent communication skills and a professional, courteous manner when liaising with suppliers and internal teams.

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The ability to prioritise workload effectively to meet both urgent and routine requirements.

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Willingness to occasionally work extended hours to meet critical deadlines.

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Commitment to following all relevant ISO procedures and highlighting any issues to the Purchasing Supervisor.

Education & Competencies:

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Formal numeracy and literacy qualifications or equivalent general education.

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Ability to work effectively within a cohesive and motivated team.

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A strong focus on quality, leading by example in day-to-day activities.

Additional Information

Employee Benefits Package

We offer a comprehensive benefits package to support your well-being, work-life balance, and long-term security. You’ll enjoy 25 days of annual leave to recharge, while our enhanced pension scheme ensures a strong foundation for your future. 

We are partnered with a great benefits provider to offer you exclusive discounts and recognition programs. Maintain your eye health and stay protected with our eye care and flu vouchers. Take advantage of our wellbeing services, including 24/7 access to virtual GP consultations, and refer a friend to be in with a chance of being rewarded for helping us grow our teams with talented individuals.

That's not all… you also have the option to enrol in a range of flexible benefits, including Private Medical Insurance, Buy / Sell Annual Leave,  Group Income Protection, Dental and Travel Insurance. You can also opt for Group Life Assurance and Critical Illness cover for both you and your partner, for added peace of mind. And lastly you can take advantage of Personal Computer, Car Leasing and Cycle to Work Schemes to further enhance your lifestyle.

Diversity & Inclusion

At Water Technologies UK, we’re proud to be known as an equal opportunities employer. We acknowledge that supporting diversity and engagement is not only the right thing to do, but also the right thing for our business.  We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues. This commitment is embedded into our values and beliefs that our business is at its best when we embrace the full spectrum of humanity, regardless of what we look like, where we come from or who we love. So no matter their age, gender, gender expression, disability, race, ethnicity, religion, belief, sexuality or veteran status, every applicant who meets the minimum requirements will be considered fully. 

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.