Office Manager

Creative agency, UXUS is looking for anOffice Manager to join its thriving team in Amsterdam, the Netherlands.

Clients include, Chanel, Donna Karan, Qatar Luxury Group, Bloomingdales, Selfridges, John Lewis, Tate Modern, P&G, Absolut, Heineken, McDonald's and many other valued clients.

We have an entrepreneurial team environment, where individuals’ innovate ideas and initiative are rewarded.

Job Title: Office Manager

We are looking for a full time experienced high-level Office Manager. The Office Manager oversees aspects of daily executional operations within UXUS andwill report to the Operations Manager and Managing Director.

General responsibilities include:

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  You will be responsible for the managing of day-to-day office operations, consistent with agency’s internal policies.
  


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  Focused on building strong, lasting relationships with 3rd party consultants.
  


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  Responsible for procurement and maintenance of all office related vendors
  


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  Basic office IT knowledge to manage 3rd party IT support
  


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  Working closely with the Operations Manager to continue the development, implementation and control of IT Systems, SOX and compliance
  


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  You will work closely with the office Receptionist / Operations Assistant, overseeing their responsibilities
  


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  Manage and oversee travel bookings and itineraries
  


• Welcome new joiners and introduce them to the team and company handbook


• Ensure the most efficient filling system is in place with respect to office management


• Liaise with landlord on building administration

• Maintains accurate and secure personnel information by ensuring that all personnel files are current.


• Ensure appropriate documentation and are maintained in a secure and confidential manner consistent with regulatory requirements.


• Update illness and holiday overview of staff


• Manages staffing requirements by monitoring contracts.


• Alerting Operations Manager to upcoming contract expiration dates and job evaluation deadlines.


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  Drafting employment contracts, renewals and terminations as needed
  


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  Place job advertisements online
  


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  Setting up freelance and 3rd party contracts
  


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  Support new hires in finding housing, setting up bank account etc.
  


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  Prepare and submit all mandatory work permits for skilled migrant and 30% ruling
  


• Maintains a positive work environment by through leading by example.


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  Identifies current and future facilities requirements by assessing space requirements for personnel, equipment, furniture and storage; requisitioning and costing modifications to facilities.
  

• Ensure that day to day and office expenses are reported correctly to the Financial team


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  Purchase Order Management
  


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  Tracking and reporting on monthly freelance costs
  

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  Maintain Health and Safety proceduresand protocol
  


• Sickness and Health Insurance Management

Qualifications

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  Minimum of 5-7 years managerial experience.
  


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  Fluent in English and Dutch, verbal and written required. Additional language skills a plus.
  


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  Solid business acumen, able to anticipate and plan for business needs in advance.
  


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  Exceptional organizational skills and follow through, capable of exercising sound judgment in prioritizing and executing projects and tasks.
  


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  Excellent communicator, able to bridge lines of communication at all levels.
  


• Strong Internet and computer skills.


• Ability to operate effectively in a fast-paced entrepreneurial environment is essential.


• Polished, articulate, assertive, self-motivated enthusiastic individual.


• Flexible and willing to go beyond job description