Event Operations Internship

Job description

upstage

upstage is an engagement agency that helps its clients to engage their two most important audiences: their customers and their people. It’s a place where experts in marketing strategy, live and digital communications, multimedia, training and facilitation all work together to help client organisations achieve their business objectives.

Our clients include marquee brands in the technology and software, management consulting, media and professional services sectors, both in the UK and US. These include Oracle, Salesforce.com, NetSuite, SiriusDecisions, SAS, KPMG and Youview.

Take a look at our website – www.upstage-engages.com - for more information.

Operations Internship
Working within the Operations team you will be working on a number of live events and digital programmes.

Roles can include:
• Assisting the team in the creation and management of digital campaigns for our clients.
• Assisting the team in the design and creation of social media campaigns.
• Supporting the project team onsite at events.
• Liaising with venues, suppliers, freelance staff and live artistes as directed by a member of the team.
• Researching and collating relevant material for programmes and client presentations.
• Assisting the project team with administration including writing and typing up minutes for internal and client meetings.
• Booking accommodation, taxis and flights.
• Answering and forwarding incoming calls.
• Assisting in practical tasks as required.
Work will be largely office-based but students may also be required to work on events off-site. Overtime is not unusual, therefore, flexibility and enthusiasm is vital.

Skills and Experiences gained:
• Developing an understanding of events management including logistics, production and marketing
• Developing time management & multi tasking skills
• An understanding of project management
• Creating and facilitating digital campaigns
• Building working relationships and liaising with external suppliers
• Working on Mac operating systems and Microsoft software including Word, Excel and PowerPoint
• An understanding of budgeting for both live and digital programmes
• Research, writing copy & creating creative presentations

Desired profile

Requirements:

The ideal candidate will be hard working, focused and with plenty of common sense, initiative and ideas. Experience in events or digital communications are not essential, but we do need to see evidence of your passion within the field.

Other information:
Our interns are respected as full-time workers, and are therefore expected to maintain the same high standards and conduct the same behaviour as all upstage employees. The work here is fast-paced, and exciting; the rewards are high, as are the demands.

Internships at upstage provide the student with tangible and varied experience, essential in the eyes of a future employer. Working within a small team means you get out of the placement what you put in, and therefore have a real opportunity to show off your potential.

Internship period: Internships are for a minimum of three months, with the ideal length being six months. Full terms are agreed at the point of interview.

Terms: Travel expenses covered up to a monthly London Travelcard zones 1 – 3.

Working hours: 9.30am – 6pm.

Dress code: Smart-casual in the office, unless meeting clients or attending external meetings, in which case appropriate dress is expected (you will be advised on this at the time).

Contact
If you would like to apply for this position, please send your CV and a covering letter explaining why you would like to work at upstage.