HR Operations Specialist

Job description

Company Description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

The HR Operations Specialist plays a vital role in ensuring comprehensive support for all employees at Ubi Ukraine.

Qualifications

Responsibilities:

·  Labor-law compliance (around 70-80 official employees):
· 
·  Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations.
·  Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc.
·  Serve as the go-to expert on labor-law questions.
·  HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams.
·  Data, reporting & audits: provide HR analytics, reports, and audit support by leveraging HR information systems & databases as per requests.
·  Coordination of the expat support provider: monitor immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider.
·  Policies & contracts: draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&A teams; be the main contact for HRBPs on these topics.
·  Employee benefits administration: administrating medical and life-insurance programs in collaboration with the insurance broker.
·  Time-sheet closure: finalize monthly timesheets in the company systems.
·  Cross-functional collaboration: work closely with Finance, Legal, and other G&A functions on shared processes and initiatives.
·  Process-improvement projects: contribute to continuous-improvement activities and broader HR operations projects.

 

Requirements

·  3+ years of experience in a similar position.
·  Deep knowledge of the Labor Code of Ukraine and related legislation.
·  Good command of MS Excel & MS Office (mail merge, pivot tables, VLOOKUP, basic formulas) and the ability to learn to manage additional software applications.
·  Good command of English (written and spoken)
·  Proactive, process-minded with attention to detail.
·  Comfortable working with ambiguity or shifting priorities.
·  Able to meet deadlines. Experience in managing high workload and solving complicated issues.
·  Experience of working in a fast-paced environment.

Additional Information

What we offer:

We Are an Inclusive and Veteran-Friendly -  company Ubisoft Ukraine strives to create an inclusive work environment where veterans can easily integrate and grow their careers. Our veteran program helps better understand business operations, hiring processes, and effective collaboration with civilian colleagues offering a supportive and inclusive environment to thrive in their post-military careers. We believe that veterans' experience is a valuable asset that strengthens our team,

Generous Time Off  — 20 annual vacation days, additional leave for volunteering, parental leave, and special occasions. Sabbaticals and long-term leave options are also available.

Temporarily Flexible Work Model -  during this challenging time, you have the flexibility to choose where you work — remotely or from our Kyiv and Odesa offices. Our offices remain available for those who need a collaborative space or a stable work environment, ensuring uninterrupted workflow while prioritizing safety.

Professional Growth  — Access Ubisoft’s learning platform, training programs, English & French classes, and a structured career development plan. Participate in leadership programs tailored to Ubisoft’s business environment.

Comfortable Workplace & Tech Support  — A modern office featuring sports facilities, a Fun Hub, and a shelter. We foster a welcoming and inclusive environment, ensuring accessibility for individuals of all abilities. Work with the latest hardware, benefit from dedicated IT support, and receive a home office setup for remote work.

Health & Wellness  — Premium health insurance, psychological support, gym memberships, mindfulness sessions, and wellness activities. Free bicycles for commuting.

Community & Fun  — Additional time off for social initiatives, office celebrations, game release events, and after-work activities. Recreational areas with board games, video games, and a Ubi-library.

Gaming Perks  — Enjoy a collection of Ubisoft games across all platforms.

Ubisoft is committed to enriching players’ lives with original and memorable gaming experience. We create worlds where people can express themselves, explore and discover new possibilities. 
 
Are you looking to work with enthusiastic experts who are tackling game-changing challenges in entertainment and beyond? At Ubisoft, we offer an open environment where bright ideas are given a chance to shine and everyone is eager to share knowledge. 
 
Challenge accepted?