Offers “Total Fr”

days ago Total Fr

Training & Mobility Executive

  • Internship
  • Singapore, SINGAPORE
  • Sales

Job description

Job Description

Training (Local & Regional)
·  Review and update in 4Q the content of programmes in training catalogue and training calendar to ensure its relevancy for following year and provide to HR Business Partner (HRBP)
·  Work with HRBP to revise and improve training processes and policy and present to HRBP.
·  Meet and follow up with HRBP in 1Q for list of training needs and nominees and roll out.
·  Meet and conduct quarterly review with HRBP for updated training needs and update the training calendar
·  Coordinate and scheduling training with Total Learning Solution (TLS) and external training vendors.
·  Provide timely course update to HRBP
·  Manage training requests, collate, and resolve scheduling conflicts.
·  Manage training schedule and operations.  These include preparation of training materials, liaising with external vendors on training preparation (catering, logistic, booking of venues, setting up, visa, hotel bookings etc..)
·  Coordinate and liaise with employees on registration/enrollment and confirmation
·  Manage and follow-up with employee and HRBP communications proactively and reactively.
·  Manage at least six trainings a month
·  Ensure IT equipment (projector, microphone, laptop, etc.) are in working condition prior to the start of the training session.
·  Process and responsible for keeping accurate and proper records of training related document, reports and invoices for HRBP.
·  Prepare procurement documents eg. vendor creation, purchase orders
·  Follow up with HRBP (participants, TLS) the training effectiveness
·  Consolidate feedback and analyze to improved training service
·  Managing Singapore entities engagement
·  Assist Training Manager in the administration of the company’s training needs
·  Perform other duties as required/assigned by the immediate supervisor
·  Record and update service log on a daily/monthly basis  





Expat Management
·  Administer all stages of the expatriate management cycle, including onboarding & departure procedure
·  Process the appropriate passes before the arrival of the employee and their dependent and ensure renewal of Employment Pass and Dependent Pass 5 months before expiry, or the termination of passes are done on the given time frame by MOM
·  Liaise and manage relationship with destination service providers, realtors, schools and/or third party suppliers
·  Source temporary accommodation for expatriate and their family; coordinate with assistants for flight bookings
·  Update knowledge of local laws to ensure adherence to such regulations (eg. foreign labour law, tax regulations, lease management, driving licenses requirement etc
·  Be involved in support office safety, monitor general safety measures within office premises
·  Proactively identify gaps in the existing expatriate management processes, propose and implement changes necessary to establish good HR practices
·  Provide support such as launching company activities, events assigned from time to time
·  Undertake special assignments, ad-hoc functions and related duties
·  Support Visa/Long Term Visit Pass application with personal sponsorship under HR Business Partner.  
·  Record and update service log on a daily/monthly basis
Offer ID


About us / company profile

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
Candidate profile

·  Degree holder with minimum 3 to 5 years’ experience
·  2 to 3 years of relevant experience in L&D / Training
·  Proficient level in both spoken and written English
·  Well organised with strong communication skills (written, oral and listening) and critical thinking skills for diverse stakeholders engagement.
·  Good in interpersonal relationship and ability to work independently
·  Meticulous and possess positive work attitude with capability to manage multiple task & resolve issues.
·  Demonstrate capability in managing change

HR Administration, Human Resources Development
Job Title

Training & Mobility Executive

Marketing & Services
Functional discipline

Human Resources
Experience level required

3 - 6 years
Employment type

Regular position
Affiliate (if known)