HR & PAYROLL ADMINISTRATOR

Job description

JOHANNESBURG-BIERMANN AV(ZAF)
Job Description

Total South Africa has an exciting new opportunity available for an HR & Payroll Administrator!

In this role, you will be responsible for:

HR & Payroll Administration processing and administration

·  End to end payroll processing (SAP) by ensuring accuracy, consistency and efficiency for South Africa, Namibia, Botswana and eSwatini which includes updates/changes of earning deductions company contribution and Fringe Benefit Tax during on boarding employee life cycle and off boarding inclusive of updating master data, leave and Elevate access.
·  Preparing the monthly audit binder by using exception reporting based on variance methodology to ensure that all changes have been approved and validated with supporting evidence, completion of checklist items
·  Cash management for all payroll payments including monthly, weekly and external payments
·  Submitting all benefit and statutory schedules and proof of payments to vendors/service providers on time
·  Preparing annual and bi annual PAYE,SDL and UIF for RSA and testing SAP and easyfile validations
·  Updating easyfile with EMP 501 in August and February and reconciling to payments
·  Updating Ufiling for UIF RSA including sending monthly declaration file
·  SRA electronic PAYE and graded tax submissions, BURS electronic PAYE submissions
·  Preparing all Namibia, Botswana & eSwatini tax certificates and monthly filing requirements as legislated by the relevant legislation
·  Collaborating with Finance to ensure that all payroll control accounts are reconciled timeously and journals finalized
·  Daily and monthly filing of all payroll input and personnel  files in methodical manner
·  Requesting historic files/documents from Metrofile
·  All queries related to medical aid, pension, provident fund for all countries
·  Disability and Dread disease claims
·  Activation, changes and termination of medical aid membership for all funds and countries
·  Submission of new hire forms to various retirement funds
·  Withdrawal forms for all funds relating to pension and provident funds
·  Dispatching of payslips and general queries relating to payslip values
·  Preparing monthly and daily payroll calendar timelines and ensure that all deadlines are met
·  Compliancy to Company Policies and Procedures
·  Payroll records- maintained with the highest levels of confidentiality and integrity both hard copy and soft copy
·  Collaborate effectively with recruitment to ensure receipt of all source documents relating to employee life cycle is timely and within deadlines.
·  Share Administration
·  From time to time perform ad-hoc tasks Customer Service
·  Reviewing processes, identifying areas of improvement and recommending changes that will increase accuracy and efficiency
·  Seeking to improve operations, and decreasing turnaround times, to enhance customer service.
·  Measuring the cycle time it takes to resolve payroll problems and responding to queries.  
·  Carrying out customer satisfaction surveys to measure service delivery.
·  Engaging monthly with all stakeholders to ensure allignment  
HSEQ
·  Participating in quality assurance reviews to ensure error-free payroll operations.
Offer ID

27189BR
Country

South Africa
About us / company profile

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
Candidate profile

You possess the following :

Qualifications & Experience:
·  A relevant tertiary qualification (Human Resources or similar)
·  2 - 5 years HR admin experience.Certification as a payroll practitioner would be preferred.  
·  Experience and advanced knowledge of SAP payroll system.
·  Thorough knowledge of payroll principles, practices, regulations, policies and procedures as well as relevant legislation for South Africa, eSwatini, Botswana and Namibia.
Key Competencies:
·  The ability to exercise an exceptional focus to detail and still expedite processes to meet deadlines
·  Ability to show and practice a high level of confidentiality and trustworthiness,
·  Good analytical and problem solving skills,
·  Good interpersonal, communication skills
·  Ability to collaborate with others to achieve desired business results,
·  Ability to identify and resolve conflict and problems,
·  A high orientation towards customer service.
·  English is the working language.  
Métier

HR General Responsibilities, HR Administration, Compensation & Benefits
Job Title

HR & PAYROLL ADMINISTRATOR
Branch

Marketing & Services
Region, department, area

South Africa
Functional discipline

Human Resources
Experience level required

3 - 6 years
Employment type

Regular position
Affiliate (if known)

TOTAL SOUTH AFRICA (PTY) LTD
Context and environment