Group District Administrative Assistant

Job description

Sierra

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

The Opportunity: Grow Your Career

Administrative Support

• Gathers, tabulates and reports weekly Store/District information accurately and timely (e.g. payroll taxation, labor payouts, shift differentials, new hires, terminations, LOA)
• Maintains office organization
• Tracks, reports, requests store information for multiple DM’s and DLPM’s
• Monitors, validates follows up on Reflexis and e-forms compliance for multiple Districts
• Conducts exception based follow up on hourly associate payroll payouts over guidelines
• Assists with special projects as outlined by the DM’s and DLPM’s (e.g., new store opening events, coordinate logistics for management meetings)

Expense Control

• Submits quarterly reports as outlined in the Expense Control Guide
• Monitors Districts’ expenses through the utilization of expense control reports and communicates concerns to appropriate DM or DLPM
• Follows-up on exception information provided to the Stores by the expense control department
• Ensures the effective redistribution of excess supplies and fixtures throughout the District
• Monitors and orchestrates exception request for third party vendors and communicates with Building Services

Human Resources

• Compiles and validates management vacation schedules. Communicates any concerns with the appropriate DM
• Forwards any AR issues or concerns to the DM or HRBP’s
• Orders materials for hiring events and new store opening collateral
• Pulls Oracle reports as requested by DM’s and DLPM’s

District Loss Prevention Support

• Gathers and reports non-confidential LP Store/District information (e.g. stats, itinerary, LP schedules)
• Assists with the ordering of supplies for LP training and daily operations

Communication

• Communicates accurately, professionally, and timely with the Stores, Regional office and Zone office when obtaining and/or reporting information
• Fields customer and Associate inquires and schedules subsequent calls/meetings as needed for the DM

Inventive Programs

• Administers, monitors and supports Associate motivation programs as determined by Home Office (e.g., Service Awards, Service Award Luncheons, Associate of the Quarter including taxability, iCare and tip line calls)

Non Essential Job Functions

Other duties as assigned

Who We Are Looking For: You!

• Proficient in MS Office (Word, Excel)
• Proficient in Outlook
• Microsoft Teams
• Programs: Oracle, Kronos

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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