Administrative Assistant III - Loss Prevention

The Opportunity: Contribute To The Growth Of Your Career. 

• Support a combination of (4) VPs/AVPs  

• Schedules and maintains multiple calendars of appointments and meetings. 

• Coordinates travel itineraries and process expenses. 

• Responds to questions, requests, and research information.  

•  Interfaces with a variety of customers on issues which are complex or of a confidential nature.   

• Involves appropriate Associates from other departments or divisions to resolve issues.  May provide functional guidance and training to other Associates within Division. 

• Communicates pertinent information among appropriate departments. 

• Involves appropriate Associates from other departments in the resolution of issues.  

• Analyses operating practices and creates/revises systems and procedures as necessary. 

• Organizes and maintains files, record keeping systems, and office layout. 

• Oversees and monitors administrative projects.  Performs other duties as required or directed. 

• Organizes meetings (Catering, Booking Rooms, Follow up, etc.) 

• Printing, organizing, and disseminating significant number of Reports on time 

• Timekeeping 

• Back-up Support to other Admins. 

• Manages and administers various documents and spreadsheets 

• Supports all meetings and sessions held in the home office 

• Support training and conferences with prep and logistics needs 

• Plans and participates in division initiatives such as Inclusion and Diversity and Team Building events. 

• Completes special projects as assigned or directed 

Who We Are Looking For: You.  

• Administrative experience in a corporate setting preferred 

• 2+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses 

• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word. 

• Excellent communication manner, solid written and verbal communication skills and be customer service oriented 

• Ability to successfully juggle many things at one time and shift gears to prioritize 

• Strong ability to build relationships and collaborate with team members and other admins 

• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment 

• Able to effectively manage confidential and sensitive information. 

• Willingness to learn, take direction well and be a team player 

• Ability to focus and get the job done while avoiding distractions 

• Great at being resourceful and leveraging relationships to problem solve