Filing Clerk 档案管理员

Job description

Filing Clerk 档案管理员
thyssenkrupp Presta Dalian Co Ltd,
Dalian

Job Description / Specific Job Duties

Working Task (details) 工作描述:
•Functions tasks业务工作
Be responsible to establish and improve the company archiving management regulation, plan the archiving and searching concept of company documents, records and samples;
负责制定并完善公司存档管理制度，策划公司文件、记录、样件的存档、检索方案；
Be responsible to manage the company archiving room, classify and identify the file cabinet/ shelf, prepare the proper file box/ bag/ folder for all kinds of files, ensure the archiving room is tidy and orderly, and keep the planned the storage conditions;
负责对公司档案室进行管理，对档案柜/架进行分类、标识，准备保管各类档案所需的档案盒/袋/夹，确保档案室内整洁有序，保持规划的存储条件；
Be responsible to assist each department to determine the archiving scope, monitor each department to implement archiving in time, and arrange the archiving date of each department reasonably;
负责协助各部门确定应归档的范围，监督各部门及时进行归档，合理安排各部门的归档时间；
Be responsible to receive the documents, records and samples to be archived, monitor each department to classify, code, label the documentation according to the requirements correctly, verify the integrity, accuracy and retention duration of the documentation handed over by each department;
负责归档文件、记录和样件的接收，监督各部门按要求对文档正确分类、编码、标识，核对各部门移交文档的完整性、准确性及保管期限；
Be responsible to input the information of the archived documents, records and samples to the filing searching system, ensure the correct classification and easy for searching;
负责将归档文件、记录和样件的信息及时录入到存档检索系统中，确保分类正确，易于查找；
Be responsible to check the preservation status of the archived documents, records and samples regularly, make sure the archiving safety;
负责定期对存档文件、记录和样件的保存状态进行检查，确保存档安全；
Be responsible to establish the archives borrowing regulation, deal with the registration procedure of archives borrowing, provide the files to the authorized user rapidly and accurately, and take back the lent files in time, ensure the files are complete;
负责建立文件档案借阅制度，办理档案借阅登记手续，快速、准确地提供利用者权限内所需档案，并及时收回借出档案，确保档案齐全、完整；
Be responsible to inform and monitor the related departments to destroy the expired documents, records and samples, and make the destroy record;
负责通知及监督相关部门及时销毁到期的文件、记录和样件，并做好销毁记录；
Be responsible to assist the management system engineer to control the company management system documents: monitor the documents quality submitted by each process owner, including the document effectiveness, interface and applicable scope etc., monitor the input and approval process of the documents, the regular review of the published documents, and assess and issue the status report regularly; be responsible to assist and monitor the production site to distribute and withdraw the paper work instruction.
负责协助管理体系工程师对公司管理体系文件进行控制：监督各流程负责人文件提交的质量，包括文件的有效性、接口、适用范围等，监督文件的录入和批准过程、已发布文件的定期评审等，并定期评价并发布状态报告；负责协助及监督生产现场的纸质工作指导书的发放和回收。

Job Requirements

Qualification & Capability Requirements (to define correctly) 能力及素质要求:
•(Education/age)
College degree or above, major in filing management or library science etc., or got the professional training in archives management, information management etc.
大专以上学历，档案管理或图书馆学等相关专业，或受过档案管理、信息管理等方面的专业培训
•(Professional experiences)
Experience in archiving management at least 2 years
2年以上档案管理相关工作经验
• (Foreign languages and level)
Fluent English in reading and writing
良好的英语读写能力
•(Social capabilities and working altitude)
Serious, careful, organized personality, very strong responsibility and confidentiality awareness
严谨、细致、有条理，有较强的责任心和保密意识
•(Other knowledge and special skills if necessary)
Familiar with the computer filing management information system, good at using the computer office software
熟悉计算机档案管理信息系统、熟练使用计算机办公软件

About thyssenkrupp
At thyssenkrupp we have more than 156,000 employees in nearly 80 countries and annual sales of €39 billion. We are active in automotive engineering, logistics, plant technology, steel production, elevator manufacturing and much more. We work in large and small businesses all around the world – but we always work together. We have over 200 years of experience in industry and the latest cutting-edge technology. We have a position that‘s right for you, that piques your interest, and that puts your skills to the test.

Job Description / Specific Job Duties
Working Task (details) 工作描述:
•Functions tasks业务工作
Be responsible to establish and improve the company archiving management regulation, plan the archiving and searching concept of company documents, records and samples;
负责制定并完善公司存档管理制度，策划公司文件、记录、样件的存档、检索方案；
Be responsible to manage the company archiving room, classify and identify the file cabinet/ shelf, prepare the proper file box/ bag/ folder for all kinds of files, ensure the archiving room is tidy and orderly, and keep the planned the storage conditions;
负责对公司档案室进行管理，对档案柜/架进行分类、标识，准备保管各类档案所需的档案盒/袋/夹，确保档案室内整洁有序，保持规划的存储条件；
Be responsible to assist each department to determine the archiving scope, monitor each department to implement archiving in time, and arrange the archiving date of each department reasonably;
负责协助各部门确定应归档的范围，监督各部门及时进行归档，合理安排各部门的归档时间；
Be responsible to receive the documents, records and samples to be archived, monitor each department to classify, code, label the documentation according to the requirements correctly, verify the integrity, accuracy and retention duration of the documentation handed over by each department;
负责归档文件、记录和样件的接收，监督各部门按要求对文档正确分类、编码、标识，核对各部门移交文档的完整性、准确性及保管期限；
Be responsible to input the information of the archived documents, records and samples to the filing searching system, ensure the correct classification and easy for searching;
负责将归档文件、记录和样件的信息及时录入到存档检索系统中，确保分类正确，易于查找；
Be responsible to check the preservation status of the archived documents, records and samples regularly, make sure the archiving safety;
负责定期对存档文件、记录和样件的保存状态进行检查，确保存档安全；
Be responsible to establish the archives borrowing regulation, deal with the registration procedure of archives borrowing, provide the files to the authorized user rapidly and accurately, and take back the lent files in time, ensure the files are complete;
负责建立文件档案借阅制度，办理档案借阅登记手续，快速、准确地提供利用者权限内所需档案，并及时收回借出档案，确保档案齐全、完整；
Be responsible to inform and monitor the related departments to destroy the expired documents, records and samples, and make the destroy record;
负责通知及监督相关部门及时销毁到期的文件、记录和样件，并做好销毁记录；
Be responsible to assist the management system engineer to control the company management system documents: monitor the documents quality submitted by each process owner, including the document effectiveness, interface and applicable scope etc., monitor the input and approval process of the documents, the regular review of the published documents, and assess and issue the status report regularly; be responsible to assist and monitor the production site to distribute and withdraw the paper work instruction.
负责协助管理体系工程师对公司管理体系文件进行控制：监督各流程负责人文件提交的质量，包括文件的有效性、接口、适用范围等，监督文件的录入和批准过程、已发布文件的定期评审等，并定期评价并发布状态报告；负责协助及监督生产现场的纸质工作指导书的发放和回收。

Job Requirements
Qualification & Capability Requirements (to define correctly) 能力及素质要求:
•(Education/age)
College degree or above, major in filing management or library science etc., or got the professional training in archives management, information management etc.
大专以上学历，档案管理或图书馆学等相关专业，或受过档案管理、信息管理等方面的专业培训
•(Professional experiences)
Experience in archiving management at least 2 years
2年以上档案管理相关工作经验
• (Foreign languages and level)
Fluent English in reading and writing
良好的英语读写能力
•(Social capabilities and working altitude)
Serious, careful, organized personality, very strong responsibility and confidentiality awareness
严谨、细致、有条理，有较强的责任心和保密意识
•(Other knowledge and special skills if necessary)
Familiar with the computer filing management information system, good at using the computer office software
熟悉计算机档案管理信息系统、熟练使用计算机办公软件