HR Administrator

Job description

Currently we have an exciting opportunity for a HR Administrator to join our Retail HR team based in High Wycombe. The purpose of this role is to provide efficient and effective HR administration support to the Retail HR team and ultimately our stores.

We are looking for someone who is passionate about working within HR, dedicated to driving the business forward and above all, excited about their future within The Perfume Shop and looking to build a career within the HR function.

Key duties include:

• Manage the New Starter process, including the inputting of new employee details onto our HR information system (HRIS), ensuring correct paperwork received, etc.
• Producing New Starter packs, Offer Letters, Contracts and change of contract detail letters
• Maintaining employee files ensuring all records are accurate and up to date
• Entering Leavers onto our HRIS and archiving all leaver data
• Obtaining references for all New Starters and respond to reference requests received and manage in a timely fashion
• Producing HR data reports such as the Leadership monthly report, Absence, Headcount, Maternity, etc. as well as general ad hoc reports as requested
• Responsible for the management of all store related employee data and communicating this regularly to relevant stakeholders
• Create and issue all store annual pay review letters, Management bonus letters and quarterly budget information for stores
• Maintaining maternity process, including liaising with all pregnant employees, issuing relevant documentation such as risk assessments and guidance booklets
• Updating the HR Partners and Advisors on any employee issues identified
• Liaising with other HR and TPS teams to ensure delivery of effective and efficient support to stores
• Keep up to date on relevant changes in legislation and apply to role, as well as sharing knowledge with the wider HR team
• Checking payroll for store employees
• Support various HR Projects, e.g. Creation of the Christmas Packs, new tools to support stores, refreshing of policies and procedures, etc.
• Ensure the smooth transition of Christmas Temps to permanent employees as necessary
• Support in the administration of various TPS Benefits and initiatives

The above list is non-exhaustive and additional duties may be required.

Knowledge, skills and experience required:

• Knowledge of MS Office including Excel is essential
• Demonstrable accuracy and attention to detail is essential
• The ability to organize your own workload effectively, using good time management and prioritisation skills is essential
• Some basic knowledge of HRIS such as Oracle or other data systems would be an advantage

Person Specification:

• This role would suit a motivated individual with excellent attention to detail.
• A personable approach with great communication and relationship building skills
• Can work logically and use initiative to effectively resolve queries
• Embraces working in a busy environment and can effectively manage pace and volume
• Positive can do attitude is essential as well as bringing a sense of fun to work
• Flexibility around working hours is essential

For the right person, this role offers an attractive package, including a competitive salary, pension scheme contributions, 25 days holiday and a fantastic staff discount scheme.