Personal Assistant/Office Manager @iubenda

Job description

We are looking for a highly organized, proactive, and discreet Personal Assistant to support the CEO and act as Office Manager for our Mauritius office. This role is ideal for someone who thrives in a fast-paced, international environment and can anticipate needs before they arise.
Your role As Personal Assistant to the CEO, you will be the operational backbone enabling the CEO to focus on strategic priorities. You'll manage schedules, coordinate communications, prepare documentation, and ensure smooth day-to-day functioning of the Executive Office.
As Office Manager (Mauritius), you'll be responsible for the efficiency, culture, and logistics of the Mauritius office - helping maintain a productive, welcoming, and compliant workspace.
What you'll do
Executive Support
1. Manage and optimize the CEO's calendar, meetings, and travel plans
2. Support other Senior Leaders as needed.
3. Proactively anticipate scheduling needs and resolve conflicts
4. Serve as a clear, organized point of contact between the CEO and internal/external stakeholders
5. Prepare agendas, briefs, meeting notes, follow-ups, and presentations
6. Handle confidential documents while maintaining strict discretion
7. Support the CEO with research, coordination, and execution of special projects
Office Management (Mauritius)
1. Oversee daily operations of the Mauritius office
2. Manage relationships with local vendors and service providers (maintenance, supplies, utilities, etc.)
3. Coordinate team events, on-site meetings, onboarding logistics, and office activities
4. Ensure compliance with internal policies and local health & safety requirements
5. Collaborate with HR, Finance, IT, and Legal teams to support local operations
6. Track and manage office-related budgets and expenditures
General Administrative & Operational Support
1. Assist departments with cross-functional coordination and follow-ups
2. Support procurement, documentation, and internal operational processes
3. Identify opportunities to streamline workflows and improve efficiency

Desired profile

Requirements
Must-haves
1. 2-4 years of experience as Executive Assistant, Personal Assistant, Office Manager, or a similar role
2. Excellent English (written and spoken)
3. Strong organizational, prioritization, and multitasking abilities
4. High level of professionalism and strict confidentiality
5. Strong communication and interpersonal skills
6. Proficiency with digital tools (Microsoft Office, Slack, Asana, etc.)
7. Ability to work proactively and independently in a fast-paced environment
Nice-to-haves
1. Experience in tech, SaaS, or international companies
2. Event planning or project management experience
3. Familiarity with operational or compliance processes

About The Good Talent

About iubenda
We're iubenda, the team turning compliance into a growth engine. We help over 110K businesses all around the world build trust, boost performance, and grow without limits. Now part of team.blue (https://team.blue/), we're scaling privacy tech with confidence, creativity, and a little bit of attitude. Join a team that moves fast, thinks big, and makes privacy feel exciting again!