Human Resources Coordinator, Kenya

Job description

DESCRIPTION & REQUIREMENTS:

Position Overview:

About The Coca-Cola Company

Everyone knows Coca-Cola. It's the best-known product in the world. We've been making it since 1886 and it still tastes the same.

As a business, The Coca-Cola Company is constantly evolving – we develop new products, acquire great brands and pioneer new ways of doing things. We sell four of the world's top five non-alcoholic sparkling drinks (Coke, Coke light, Sprite and Fanta) and 3,600+ products in over 200 countries, including water, juices, energy drinks, and even tea and coffee. Altogether, that adds up to more than 1.9 billion drinks around the globe every day.

In Europe, Middle East and Africa (EMEA) , we are located in 60 countries and organized as six business units: Central and Eastern Europe (CEE); Western Europe (WEBU); Turkey, Caucasus and Central Asia (TCCA); Middle East and North Africa (MENA); West Africa (WABU); and South and East Africa (SEABU). These six strong business units allow us to operate at scale while ensuring flawless delivery through local market operations working closely with our bottling partners who manufacture, package and distribute our soft drinks.

Global Business Services (GBS)

GBS is The Coca-Cola Company's multi-functional internal shared-services organization providing a wide range of transactional services across all Coca-Cola business units within functional areas such as: Finance and Procurement Operations, Human Resources Operations, Workplace Strategy and Operations, Controls and Compliance, Change Practice, Operational Excellence, Data Governance, User Experience and Digital, and Creative Business Solutions. Our GBS main locations are Warsaw (Poland), Drogheda (Ireland), Buenos Aires (Argentina), San José (Costa Rica), Manila (Philippines), and Atlanta (Georgia, USA).

We offer our associates:

·  The Coca-Cola Company's extraordinary heritage, our leading brands and the global scale of what we do.
·  The challenge of meaningful work - our unique global system offers constant opportunities to develop world-class skills and a truly international career.
·  A unique culture where people do what they love and live their values.
·  The kind of competitive compensation you would expect from a world leader.
At The Coca-Cola Company, our people have their own formula for turning passion into action. Together, that's how we push the world's greatest brands to new heights. What's your secret formula?  



HR Coordinator, Kenya
based in Nairobi

Position Overview

As HR Coordinator (HRC) you will provide local GBS HR administration support on administrative and HR tasks that are not covered by other GBS teams but are required to be carried out at a local level . You will split your time between completing local HR administration support (50%) and wider geographical GBS HR Operations support (50%).

In this position you will also play a significant role in education of associates on the GBS HR operation model and ensuring they are confident in using the HR tools and processes , as well as collect feedback from the local community on improvement opportunities and work closely with other GBS teams on process improvements in order to enhance the employee experience.

Key Responsibilities
·  Local HR Administration , such as maintenance of local associate personnel files while ensuring that auditable and adhere to local government legislation; collect wet signatures for local documentation; provide local language translation support for HR documents; distribute local HR documents (payslips, tax forms, etc.); manage local HR announcements, surveys and provide co-ordination support for local HR events (office parties, functions and general HR meetings).
·  Compensation Administration: Complete the administration for absentee certificates (sick leave, parental leave) with local government social security teams; support with administration of Service Awards; complete all separation checklists prior to sending to local C&B teams .
·  Learning/Training Administration and Coordination: Provide local ‘on the ground’ support for administering the facilitation of Coca-Cola University (CCU) programs (including receiving course materials sent to the location, printing of training materials, ensuring venue is correctly set up, ordering catering and supporting the Facilitator with any local needs); raise and administer Purchasing Order numbers for all local training courses; provide support for the delivery of the local talent pipeline programs; Pinnacle and Internship program including sourcing, onboarding and deployment of the Learning & Development curriculum.
·  Coordination of NCR’s (non-company resources/temporary personnel): Be ‘on the ground’ support for all contractor employee-lifecycle queries across the business unit and manage the contractor workforce and new requests from the business for contractors.
·  Global Mobility: Manage the global mobility lifecycle in partnership with the Global Mobility team; be the local point of contact for immigration consultant for any company documentation required to complete an associate’s mobility process; collect all required expat documents for registration; prepare and deliver payroll reports for Security Tax authorities.
·  Benefits Management: Be ‘on the ground’ support for employee enrolment; obtain vendor approval for doctors outside approved list and other medical benefits like dental and optical; distribute company vouchers or free products together with payslips.
·  Vendor Management , i.e. support payroll and benefits vendor contracts and payments
·  Communication: Own and up-date local email distribution lists; ensure any local changes are communicated to the correct GBS HR Operations Team; manage local HR announcements, surveys and provide co-ordination support for local HR events (office parties, functions and general HR meetings).
·  Education and Support for Employees: Educate associates on GBS HR operation model to ensure they are confident in using HR tools and processes; provide support to resolution of cases which require knowledge of local specifics and regulations.
What you need to be successful

·  Bachelor’s degree in Human Resources / Social Sciences or a related field or equivalent related work experience
·  HR Generalist background desirable
·  2-3 years’ experience in administration roles
·  Knowledge of local labor law regulations, especially good understanding of files and records management rules, contract of employment.
·  Experience in shared-services organization desirable
·  TCCC / bottler experience would be a plus
·  Organized and logical and professional in communications with others
·  Second language - Business Level English language oral and written communication fluency essential
·  Other language specific for supported countries will be an advantage
·  Experience in case management tools usage
·  Eye for detail
·  Being a change agent - ability to live with and manage ambiguity
·  Patience
·  Curiosity and continuous learning mindset
·  Continuous networking with colleagues and clients
·  Focus on timely and consistent execution
·  Process Improvement mindset and delivery
·  Cross-cultural sensitivity
Functional Competencies

·  Data Analysis: Knowledge of data analysis methods, which includes the ability to analyze and interpret data.
·  Project Management: Manage projects to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) by establishing clear goals and accountabilities; developing project plans and allocating resources, identifying potential issues/risks and developing contingency plans.
·  Consumer Focus: Demonstrating understanding of how one's actions and/or work impact the Company's relationship with consumers.
·  Information Retention: Knowledge of retention requirements (e.g., type, duration) for employment or HR information.
·  Customer Focus: Making customers (external and internal) and their needs a primary focus of one's actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer.
·  Diversity Goals: Knowledge and ability to establish and monitor diversity goals.
Leadership Behaviors

·  Drive Innovation
·  Collaborate with System, Customers and Key Stakeholders
·  Act Like an Owner
·  Inspire Others
·  Develop Self and Others

That sounds appealing? Then start now - TASTE THE FEELING .
Please submit your application (CV and Cover Letter) in English.