HR Coordinator - maternity cover

Job description

DESCRIPTION & REQUIREMENTS:

Position Overview:

At The Coca-Cola Company, our people have their own formula for turning passion into action. Together, that's how we push the world's greatest brands to new heights. What's your secret formula?

Human Resources Coordinator – maternity cover –
based in Istanbul

Position Overview

As HR Coordinator you will provide local Global Business Services (GBS) HR support to the Turkey, Caucasus and Central Asia Business Unit (TCCA), and split your time between completing local HR tasks, mainly for Turkey, and wider geographical GBS HR Operations support to Azerbaijan, Kazakhstan, Georgia, Armenia and Uzbekistan.

Your main responsibilities will be connected to providing support and assistance to associates in HR matters, and for respective resolution which requires local presence. You will provide support on administrative and HR tasks that are not covered by the regional or Global Business Services but are required to be carried out at a local level.

In this role you will be expected to act as the local face of the GBS HR Operations and serve as its ambassador in local markets to ensure that the operating model of the HR Services is followed.

Key Responsibilities

·  Education and Support for Employees : Educate associates on the GBS HR Operation model to ensure that they are confident in using the HR tools and processes.
·  Employee Records Management : Employee personnel files and records management (hard copies) and administration for the business units, to meet statutory requirements for government inspection and audits. Create and archive HR files in accordance with statutory requirements, and ensure a classification and identification process for access for auditing purposes as needed (in relation to current and former employees).
·  Wet Signatures : Coordinate getting wet signatures for contracts and other HR-related documents in Turkey, against the chart of authority for Turkey, as advised by GBS and vendors, copy documentation and file.
·  Learning/Training Administration and Coordination : Provide ‘on the ground’ support for training delivered locally, in cooperation with            Coca-Cola University/Talent & Development Manager (distribution of training materials, ensuring correct set-up of the venue, ordering catering and providing local assistance to the training facilitators).
·  Mobility Administration: Provide support to the in-bound assignees with locally required documents (such as visa, work permit or address registration application) and forms in cooperation with the Mobility team and the vendor. Prepare required documents for expats’ customs clearance process and supporting preparation of other required documents e.g. health insurance.
·  Compensation & Benefits On-site Coordination : Provide support to the C&B team in any related local activities, to make sure that the benefits programs are managed and maintained according to the plans. Provide administration support for absences and leave management. Provide administration support to the service awards process.
·  Payroll Support : Process payroll related payments to the third parties by the bank transfer letters sent by the payroll team. Provide requested documents for Turkish Tax Compliance Services done by the consultancy firm.
·  On-boarding : Collect all necessary documents from new hires and make sure the documents have been filled in and signed as required by the local rules or legislation. Organize and deliver an on-boarding session for new hires regarding local rules, local benefits, HR support model etc.
·  Separations : Support local separations process for any required local activities in close cooperation with Separation Analyst, ER and other GBS HR functions. Oversee and ensure the separation checklists are gathered and sent to respective HR team prior to the final separation date.
·  Coordination of Temporary Staff: Provide administrative support and coordination of temporary staffing in close cooperation with external agencies and managers.
·  Coordination of Interns and Working Students Programs : Coordinate the process for intern new hire and termination documents. Intern timesheet coordination and collection on a monthly basis ensuring appropriate approvals are obtained and submitted for payroll process.
·  Support Local Initiatives: Provide support to locally driven initiatives such as: MyHealth, MyLife, Work-life balance initiatives, Employer of Choice, etc.
What you need to be successful

·  Bachelor’s degree in Human Resources / Social Sciences or a related field or equivalent related work experience
·  HR Generalist background and/or experience in shared-services organization desirable
·  2-3 years of experience in administration roles
·  Organized and logical and professional in communications with others
·  Turkish (mother tongue) and Business English (oral and written) communication fluency essential
·  Experience in case management tools usage
·  Focus on timely and consistent execution with quality, strong attention to detail, and ability to multi-task and prioritize
·  Being a change agent - ability to live with and manage ambiguity
·  Curiosity and continuous learning and process Improvement mindset and delivery
·  Continuous networking with colleagues and clients
·  Cross-cultural sensitivity
Functional Competencies

·  Labor law: Knowledge of the Turkish labor law, especially good understanding of files and records management rules, contract of employment
·  Data Analysis: Knowledge of data analysis methods, which includes the ability to analyze and interpret data
·  Files Management: Ability to develop organized filing system for maintaining and retrieving associate records and documentation
·  Project Management: Manages projects to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) by establishing clear goals and accountabilities; developing project plans and allocating resources; identifying potential issues/risks and developing contingency plans
·  Information Retention: Knowledge of retention requirements (e.g., type, duration) for employment or HR information
·  Customer Focus: Making customers (external and internal) and their needs a primary focus of one's actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer
·  Diversity Goals: Knowledge and ability to establish and monitor diversity goals
Leadership Behaviors

·  Drive Innovation
·  Collaborate with System, Customers and Key Stakeholders
·  Act Like an Owner
·  Inspire Others
·  Develop Self and Others


That sounds appealing? Then start now -  TASTE THE FEELING .
Please submit your application (CV and Cover Letter) in English.

Learn more
@ www.coca-colacompany.com/careersand  www.coca-colaturkiye.com/kariyer/bize-katilin

This job opportunity is offered for employment by COCA-COLA MEŞRUBAT PAZARLAMA DANIŞMANLIK SAN. VE TİC.A.Ş.

About The Coca-Cola Company

Everyone knows Coca-Cola. It's the best-known product in the world. We've been making it since 1886 and it still tastes the same.

As a business, The Coca-Cola Company is constantly evolving – we develop new products, acquire great brands and pioneer new ways of doing things. We sell four of the world's top five non-alcoholic sparkling drinks (Coke, Coke light, Sprite and Fanta) and 3,600+ products in over 200 countries, including water, juices, energy drinks, and even tea and coffee. Altogether, that adds up to more than 1.9 billion drinks around the globe every day.

In Europe, Middle East and Africa (EMEA) , we are located in 60 countries and organized as six business units: Turkey, Caucasus and Central Asia (TCCA); Middle East and North Africa (MENA); West Africa (WABU); and South and East Africa (SEABU),Central and Eastern Europe (CEE); Western Europe (WEBU). These six strong business units allow us to operate at scale while ensuring flawless delivery through local market operations working closely with our bottling partners who manufacture, package and distribute our soft drinks.

Global Business Services (GBS)

GBS is The Coca-Cola Company's multi-functional internal shared-services organization providing a wide range of transactional services across all Coca-Cola business units within functional areas such as: Finance and Procurement Operations, Human Resources Operations, Workplace Strategy and Operations, Controls and Compliance, Change Practice, Operational Excellence, Data Governance, User Experience and Digital, and Creative Business Solutions. Our GBS main locations are Warsaw (Poland), Drogheda (Ireland), Buenos Aires (Argentina), San José (Costa Rica), Manila (Philippines), and Atlanta (Georgia, USA).

We offer our associates:


·  The Coca-Cola Company's extraordinary heritage, our leading brands and the global scale of what we do.
·  The challenge of meaningful work - our unique global system offers constant opportunities to develop world-class skills and a truly international career.
·  A unique culture where people do what they love and live their values.
·  The kind of competitive compensation you would expect from a world leader.
At The Coca-Cola Company, our people have their own formula for turning passion into action. Together, that's how we push the world's greatest brands to new heights. What's your secret formula?