Compensation and Benefits Specialist SP

Job description

DESCRIPTION & REQUIREMENTS:

Position Overview:

The role of the position is to manage the local portion of compensation and benefits administration processes and services including the following:

· Compensation – ensure the yearly Salary and bonus cycle are run smoothly, ensure all compensation activities are undertaken correctly and work with Finance, SBPs and business leaders on headcount planning and employee cost planning;
· Benefits administration - responsible for researching, resolving and responding to benefits queries and escalations from employees, vendors, the HR function, and management.
· Payroll – Partner with GBS Finance/SBPs to complete the Employee Cost Planning process by providing input for headcount and pertinent employee data when required This role is a more seasoned analyst and has the overall responsibility to receive and manage escalations from suppliers and vendors.

Prioritized responsibilities

Compensation and Benefits

· Support the delivery of Compensation-related processes, including merit, annual incentive, LTI and off-cycle reviews.
· Support the implementation of different compensation projects (i.e. market benchmarking) by providing data and implementing adjustments
· Perform due diligence in order to identify opportunities or concerns with ongoing plan administration, including monitoring vendor performance against SLAs
· Preparation of attractive compensation  packages for promotions, lateral moves conforming to internal and external equity standards
· Provide detailed, constructive impact analysis of proposed plan and legislative changes from legal, administrative, participant and other resources through in‐depth research
· Monitor changes and development in labour codes/legislation and inform COE accordingly
· Responsible for successful implementation of annual rewards management cycle (including but not limited to training managers, supporting them on the recommendations, ensuring accurate rewards statements are prepared, off‐cycle compensation process and implementation of global and local bonus plans
· Administer ongoing benefits programs and provide support to the COE as needed
· Develop and execute implementation/communication strategies for any plan changes and other benefits initiatives
· Ensure communication channels (Connect, Employee Self Service, Manager Center, HighRoads, SOPs) are kept up‐to‐date of changes in benefit plans and programs, processes and tools
· Advise customers on HR transactional policies, processes, practices and tools to ensure knowledge transfer and consistent delivery.
· Respond to questions pertaining to benefit plans and programs from the GBS HR Tier 1, vendors, SBPs and management
· Work with GFO Payroll in helping to keep Superannuation details/paperwork up to date. Manage/update benefit system (Highroads) if needed.
· Partner with and support the C&B COE for local Comp & Benefit programs, production of reward statements, if required
· Partner with C&B COE to produce necessary reports for ESS reporting.
· Act as support to provide necessary data analysis/reports and graphs for SBP/President to show BU trends

Payroll

· Partner with GBS Finance to complete the Employee Cost Planning process by providing input for headcount and pertinent employee data as required and when needed
· Partner with GBS Finance to ensure all pre payroll work is delivered and extracted from the HR system feed monthly payroll process. This includes keeping track of ongoing spreadsheet to track upcoming. future changes, etc..

· Monitoring Parental Leave payments and ensuring that onpayments to Associates are made within legislative guidelines.

Operational Excellence (10%)

· Make recommendations on plan changes based on experience and trends identified through escalations.
· Identify process improvements and implementation of benefits plan or process changes.
· Work with the COE to continue to achieve cost efficiencies in compensation and benefits administration through continual review of benefit take-up and performance review and analysis of Vendors.
· Responsible and lead Group-level implementation of initiatives and program execution relating to compensation and benefits processes.

Market Research and Analyis (10%)

· Support the implementation of different Compensation projects (i.e. data mining and analytics, market benchmarking) by providing data and implementing adjustments in partnership with the Compensation and Benefits COE.
· Assist in completion of benefits surveys.
· Provides accurate and consistent plan interpretation and recommendations for plan changes through in-depth research and knowledgeable consultation and discussion with others.
· Provides detailed, constructive impact analysis of proposed plan and legislative changes from legal, administrative, participant and other resources through in-depth research.

Vendor Management

· Serve as a focal point of contact for external compensation and benefits providers  or vendors and inform them about KO guidelines.
· Perform due diligence in order to identify opportunities or concerns with ongoing plan administration, including monitoring vendor performance against SLA’s

Communication

· In conjunction with the Compensation and Benefits CoE, responsible for ensuring portal contents on compensation and benefits are accurate and up-to-date.
· Ensures communication channels (web sites, employee service centers, HR) are kept up-to-date of changes in benefit plans and programs, processes, and tools.

Data Protection and Compliance

· Identify, classify, maintain and protect files, documentation and sensitive information consistent with data protection, data handling and retention requirements.
· Assist in internal and external audits as necessary.

Communication Complexity

· Dissemination of information internally within the HR community (SBPs and COE)
· Coordination with Global Compensation and Benefits COE and GBS HR – Global teams (Global Equity Administration, Global Benefits Administration, Global Rewards Administration)
· Third Party Vendor Management

Analysis
Ensuring consistency and equity of job evaluation within combined groups and in the context of global benchmarking. Thinking through and delivering systems and processes where optimum level data integrity is maintained at all times.

Judgement and Decision Making

Differentiating Skills

· Being a change agent.-ability to live with and manage ambiguity.
· Patience.
· Curiosity and continuous learning mindset.
· Continuous networking with colleagues and clients.
· Focus on timely and consistent execution.
· Ability to work in a virtual working environment, fully utilzing technology and communication tools
· Effective Contracting and consulting with clients and HR colleagues
· Project Management capability
· Process Improvement mindset and delivery

Qualifications/Competencies/Skills

Core Competencies:

· Balances Immediate and Long‐Term Priorities - Meets critical objectives while considering the impact of those activities on longer term goals; Translates strategic direction into personal actions/plan
· Delivers Results - Takes accountability, ensuring productive, efficient execution against priorities; Sets ambitious yet realistic goals and removes obstacles to ensure high quality results
· Imports and Exports Good Ideas - Shares and adopts ideas in and outside the Company; Leverages insights to inform actions or gain support; Embraces change
· Develops and Inspires Others - Develops others, improving their skills/capabilities; Provides, seeks and accepts feedback; Supports the diverse contributions of others; Engages others and influences our population.
· Sets a Winning Example ‐ Demonstrates integrity, including placing Company interests ahead of personal agendas; Makes sound decisions and follows-through on them; Demonstrates passion for the Company and its products. Demonstrates consistency in all decisions
· Systemic Analytical thinking

Technical Skills:

· Customer Service
· Communication
· Compensation and Benefits administration knowledge and skills

Related Work Experience :

· 3-5 years in Compensation and Benefits administration
· Experience in HR shared services

Travel Requirements
Minimal Travel

Cultural Diversity

· Business Level English language oral and written communication fluency essential. Second language desirable.
· Cross Cultural Sensitivity
· Managing multiple countries with different languages and different legal regulations on employment. Working in a location where there’s a significant number of Corporate Reporters and Group Reporters would require sensitivity and excellent communication skills to communicate with different stakeholder groups.

At The Coca-Cola Company you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world.