Administrative Assistant  - AOC

Job description

DESCRIPTION & REQUIREMENTS:

Position Overview:

This position will support the Vice President of RGM, strategy and the resulting team.  This position requires a heavy focus on the ability to manage projects, schedule and execute meetings, process and track invoices and purchase orders, other administrative duties, and interact with customers.

A collaborative and organized approach, ability to influence, financial acumen, communication skills, and positive attitude are key requirements.

Administrative Support

Manage incoming and outgoing phone and email communications.

Maintain various departmental database systems and lists. 

Create and enter data into spreadsheets.

File, fax, open and distribute mail and order supplies.

Create and handle presentations, complex reports, confidential correspondence and files.

Interface with customer and maintain internal and external relationships.

Coordinate travel arrangements, and maintain department calendar.

Plan, arrange and execute customer facing and internal meetings on and offsite.

Process purchase cards, expense reports, POs and invoices. 

Administer programs, projects and or processes specific to the operating unit served including:

-Ticket ordering on spotlight, inventory maintenance and ticket distribution.

-PO creation and Direct invoice payment, processing and Accounts Payable follow up

Scribe as required to document meeting minutes and action items.

Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.

Interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Project Management

· Maintains a Project Status Report for all pending projects. Updates Executive(s) on a weekly basis with clear notations of each project, owner, and outcomes/deliverables.
· Follows up with managers responsible for projects, ensuring dates are kept and projects remain on schedule.
· Performs complex analysis of information and data sources including interpreting reports and prepares executive summaries.

EDUCATION:

•           High school diploma or GED required.

•           College preferred.

EXPERIENCE:

•           2-5 years of experience in automated office environment required.

•           Experience in coordinating projects.

•           Proficient with Microsoft Office applications (e.g. PowerPoint, Excel, Word).

•           Excellent phone etiquette.

•           Knowledge of multi-line phone systems.

•           Bilingual skills a plus.

•           SAP experience

•           Excellent calendar management skills, including the coordination of complex executive meetings

•           Experience assisting management with the creation of PowerPoint presentations

•           Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

•           Experience scheduling travel arrangements and schedule for management

•           Support experience in a professional services, sales or marketing environment

•           Experience successfully creating and/or modifying processes

•           Assist with preparation of presentation materials

•           Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Leadership Behaviors:

·  DRIVE INNOVATION:  Generate new or unique solutions and embrace new ideas that help sustain our business
·  COLLABORATE WITH SYSTEM, CUSTOMERS, AND OTHER STAKEHOLDERS :  Develop and leverage relationships with stakeholders to appropriately stretch and impact the System (Company and Bottler)
·  ACT LIKE AN OWNER :  Deliver results, creating value for our brands, our System, our customers and key stakeholders
·  INSPIRE OTHERS:  Inspire people to deliver our mission and 2020 Vision, demonstrate passion for the business and give people a reason to believe anything is possible
·  DEVELOP SELF AND OTHERS:  Develop self and support others’ development to achieve full potential

APPLY BY UPLOADING A COPY OF YOUR RESUME IN WORD.DOC OR PDF FORMAT

Honesty and integrity have always been cornerstone values of The Coca-Cola Company. Our passion for people of integrity mirrors our spirited drive for total quality in our brands. These and other elements allow the company to sustain strategic practices and drive business performance. The Personnel Integrity Assurance Program is another step toward making The Coca-Cola Company the premier workplace. This process includes a pre-employment background investigation that applies to all applicants employees and contractors of the company. The scope of this inquiry may cover such elements as education employment history a criminal history check reference checks and a pre-employment drug screen. Designated countries or sensitive positions within the company may have more stringent standards.

At The Coca-Cola Company you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.