Proposal and Creative Solutions Team Administrator

Job description

Team Administrator
Templecombe
£Competitive plus excellent benefits package

Thales technology makes it possible for two thirds of planes to take off and land safely. Thales also protects 80% of the world's banking transactions and is Europe's number one supplier of defence electronics. Beyond that our people have made London's Jubilee and Northern Lines 20% more efficient and have delivered more than 300 air defence radars in 26 countries. We're a leading name in our markets and a diverse, constantly evolving organisation. Join our Bids team and you could drive business winning activity across all of it.

The Role
The Team Administrator will be responsible for providing proactive, efficient and effective administrative support to the UK Proposal and Creative Solutions team.
Experience
Evident experience in a busy office environment including extensive use of Microsoft Office suite (Essential)
Proven organisational experience (including prioritisation of tasks)

Core Responsibilities
• Maintaining information using the department's workflow tools
• Raising purchase order requisitions and logging information. Ensure that invoices have been paid correctly.
• Input task information into the department database.
• Dealing directly with customers, responding to enquiries and redirecting appropriately.
• Managing the department booking code information
• Arranging meetings, travel and calendar management to include catering and visitor database entries.
• Site stationery support
• Site outstation and team printer support to include meter readings, troubleshooting and engineer and consumable support

Key skills
• Ability to work without supervision in a confident manner to support the UK Proposal and Creative Solutions manager, management team and team members
• Excellent written inter-personal and communication skills
• Excellent time management and organisational skills
• Ability to work under pressure and to tight deadlines
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload
• Must be a team player who is able to follow instructions
• Proficient in Microsoft Office with advanced Microsoft Word and Excel skills

Qualifications
• NVQ Level 2/3 in Business Administration or equivalent
• Ideally educated to A – level or equivalent