Project Admin Assistant

Job description

Thales is a global technology leader for the Defence & Security and the Aerospace & Transport markets. The company generated revenues of €14bn annually. It employs over 65,000 employees in 50 countries. Leveraging a global network of more than 22,000 high-level researchers while investing 17% of its revenue into Research & Development, Thales offers an unmatched capability to develop and deploy critical information systems.

Established in 1972, Thales Canada is a leading electronic solutions provider for the Transportation, Defence & Security, and Aerospace sectors. Thales Canada employs 1,400 staff across main sites located in Montreal, Quebec City, Ottawa, Toronto and Vancouver.

Thales is known for its commitment to employees, outlined in its human resources policy: Thales Together. Staff enjoys a competitive salary and benefits package, as well as opportunities to develop professionally, and define their career paths.

If you have a passion for innovation and are interested in joining a dynamic, fast-paced team, Thales may be the right fit for you. Currently, we have an opening for a/an:

JOB TITLE: Project Administrative Assistant

WORK LOCATION: Toronto

JOB PURPOSE:

To provide secretarial support to the Project Managers & project team for assigned projects.

JOB FUNCTIONS:

· Maintains project filing system by ensuring that all information are kept up to date and in order. Distribute all documentation and correspondence via hardcopy or e-file.

· Accurately and neatly produces company correspondence by word processing of all internal memos and external letters to customers and records on ongoing customer correspondence Dbase where required.

· Faxe and courier or mail letters to customers.

· Provide courteous interface by answering phones and greets customers and other visitors, including arranging their temporary facility needs.

· Collect & distribute monthly dashboard. Coordinate with Project Manager (or APM) the preparation and timely completion of bi-weekly and monthly reports to Management and customers.

· Maintain databases for tracking of documents, material and other project deliverables.

· Supports purchase requisitions, IRFs and RMAs for project materials (SAP).

· Arrange meetings (schedule, notification and catering).

· Make travel arrangements for all staff travelling to project sites.

Key Skills and Qualifications:

· Grade 12 education plus 2 to 3 years administrative experience or equivalent

· Computer skills – Word, PowerPoint, Excel, Lotus Notes

· Good oral, written communication skills and excellent organizational skills

· Incumbent must have ability to handle peak loads and prioritize work load, Self starter

· Ability to work independently

If this opportunity interests you, please visit www.thalesgroup.com/careers/ and apply using our e-staffing tool. Thales thanks all applicants for their interest, however, only those selected for an interview will be contacted.

Thales is committed to employment equity and diversity in the workplace and welcomes applicants from the four designated groups (women, persons with disabilities, visible minorities, and aboriginals) to apply for employment.