HR Shared Services Specialist

Job description

Established in 1972, Thales Canada is a leading electronic solutions provider for the Transportation, Defence & Security, and Aerospace sectors. Thales Canada employs staff across main sites located in Montreal, Quebec City, Ottawa, Toronto and Vancouver.

If you have a passion for innovation and are interested in joining a dynamic, fast-paced team, Thales may be the right fit for you. Currently, we have an opening for a/an:

Position Title: HR Shared Services Specialist

Main Responsibilities:

·  Manages, tracks and monitors onboarding process (designs communications, sends out PIN notification, drafts employment agreement, distributes new hire PIN, entries of one time payments such as: employee referrals, sign on bonuses, completion bonuses etc., escalates accordingly to hiring manager and recruiting team, tracks completion and follows up to ensure successful onboarding process).
·  Maintains master employment agreement templates and onboarding packages to ensure compliance
·  Accountable for maintaining data records pertaining to employee record tracking in paper or electronic filing.
·  Maintains HRIS data records and workflow pertaining to employee and ensures entries are timely, accurate and consistent
·  Inputs information resulting from organizational adjustments, cost centre transfers, promotions and progressions.
·  Participates in HR process improvement initiatives and special projects
·  Responds to all employee queries related to HRIS, payroll, HR policy and process. Adheres to the education, policy, process and tools provided to respond to the queries and escalates accordingly to the subject matter experts
·  Completes weekly and monthly regular ongoing reporting
·  Manages employee leave of absence requests (STD/LTD, maternity/parental, personal, etc) and inpatriate/expatriate payroll requirements. Updates system accordingly
·  Provide administrative support to the various HR processes and programs;
·  Prepare various employee letters in a timely manner for HRIS workflow
·  Compiling monthly Headcount and OBR report. Generate standard HRIS reports as requested and assists in building analytics
·  Management of disability cases, including ensuring that line managers and HRBPs are kept well informed of the status
·  Track and follow up on employee reduced work weeks
·  Track and follow up on employee unpaid leaves and manage letter generation
·  Manage Family leaves (ie Parental/Maternal)
·  Employment Equity data updates and reporting

Key Skills and Qualifications:

·  Post-secondary education in HR or related discipline
·  0 – 5 years' experience in Human Resources
·  Experience in international company and/or shared services HR function an asset
·  Advanced computer literacy – HRIS/Payroll package, MS Office (Excel, Word, Access)
·  Good organizational skills, initiative and ability to work independently
·  Accurate and efficient administration skills and attention to detail
·  Excellent interpersonal and communication skills
·  Ability to work with people at all levels in the organization

If this opportunity interests you, please visit www.thalesgroup.com/careers/ and apply using our online application tool. Thales thanks all applicants for their interest, however, only those selected for an interview will be contacted.

Thales is committed to employment equity and diversity in the workplace and welcomes applicants from the four designated groups (women, persons with disabilities, visible minorities, and aboriginals) to apply for employment. At Thales, we provide accessibility to people with disabilities. Should you require accommodations, please consult with your recruitment office and they will work with you to make any adjustments that best suit your individual needs. Should you wish to view a copy of our policy click here .