Transaction Specialist / Contract Administrator - Tesla - Buffalo

Job description

Description

The Role

Tesla is seeking an experienced and accomplished Transaction Specialist/Contract Administrator who will provide support to the Tesla Engineering, Procurement & Construction (EPC) Team at the Gigafactory II location here in Buffalo, NY.

Responsibilities

• Process, track and maintain contracts, license and insurance requirements for all active contractors and vendors onsite.

• Conduct on boarding presentations for all new contractors coming onsite.

• Assist in processing any work orders, change orders related to the contracts at the direction of the procurement buyers.

• Work in coordination with all buyers to assist in setting up vendors, while maintain positive relationships with the contractors and vendors.

• Review all invoices for appropriate documentation and approval prior to payment.

• Process 3 way P.O. matching invoices, up to 100 plus line items.

• Prioritize invoices according to cash discount potential and payment terms, process check requests, audit and process credit card bills.

• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.

• 1099 maintenance, assist in month end closing, sort and distribute incoming mail.

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

• Assist with other projects as needed.

Desired profile

Requirements

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BS/BA degree preferred and/or equivalent experience.

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5 year minimum administration work experience with 2+ years of accounts payable knowledge.

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Evidence of exceptional ability.

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Construction background a plus.

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Must be detailed, well organized, follow standard accounting procedures.

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Proficient in Excel, Word, Power Point, 10-key by touch, Oracle experience a plus.

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Demonstrate strong communication skills and while promoting a positive professional work environment.

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Demonstrate ability to work independently and or with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

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Must be able to successfully pass pre-employment background & drug screenings.

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