Office Manager - M/F

Job description

With a presence in 40 countries and a dedicated workforce of 40,000 employees, SUEZ excels in delivering vital water and waste services. In 2022, we provided drinking water to 68 million people and sanitation services to over 37 million individuals. Our expertise also extends to consulting and engineering services, where we collaborate with clients to develop customized solutions that optimize water usage and minimize waste generation, ensuring a more sustainable and resilient future. 
SUEZ Consulting is the engineering and consulting branch of the SUEZ Group. 

The International Department of SUEZ Consulting, with a thriving portfolio exceeding €50 million, is dedicated to realizing impactful projects across Asia, the Pacific, Eastern Europe, Africa, and the Middle East. Most of our projects are carried out in conjunction with International Institutions (ADB, WB, EU, EIB, etc.). Our multidisciplinary teams spearhead critical engineering initiatives, ranging from essential infrastructure development like water supply, waste management, roads, to modernizing railways. These endeavors primarily focus on emerging and developing nations, making a substantial impact on global development. 

 

What we’re looking for:

We are looking for Office Manager to provide secretarial support to the Country Manager and BD Manager for improving operations and for growing businesses. As an Office Manager you'll be a general problem solver, collaborating with different teams in our organization, under direct coordination from the Country Manager.

As an Office Manager, your role will be instrumental in ensuring the smooth day-to-day running of the office and supporting the business operations of the company. Overall, an effective Office Manager in a consultancy company should be highly organized, detail-oriented, and able to work collaboratively with others. They should have strong communication skills and be able to handle confidential information with tact and discretion

Part of a company’s success is due to its offices running smoothly, with administrative tasks being dealt with seamlessly, leaving more space for creativity and driven work.

Main responsibilities:

·  Provides administrative support for the efficient operation of the company;
·   Collects and verifies invoices from suppliers for administrative services contracts. Communicates with suppliers in case of discrepancies and deviations;
·  Collects and verifies invoices from suppliers for services contracts/free-lancers. Communicates with them in case of discrepancies and deviations;
·  Communicates with the accounting company and transmits all invoices and other accounting documents;
·  Assist with travel arrangements – Travel bookings (air, hotel, transfers & keep all files updated);
·  Plan in-house or off-site activities, like parties, celebrations, team buildings;
·  Partner with HR to update and maintain office policies as necessary;
·  preparation of timesheet, collection of personnel documents (requests for paid leave, medical certificates). NOT the certificates issued to employees with record of salaries and taxes.
·  Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements). Oversee office supplies and equipment, including ordering and maintaining inventory;
·  Manage office budgets and expenses, including tracking and reporting;
·  Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.  

Requirements:

·  Bachelor's degree in engineering or communication is relevant but not compulsory.
·   Familiarity with Gmail, Google Sheets, Google Docs and Google Slides;
·  Advanced MS Office Package knowledge;
·  Good knowledge of English (speaking, writing, reading);
·  Excellent time management skills and ability to multitask and prioritize work;
·  Ability to work independently and take initiative when needed.
·  Attention to detail and problem solving skills;
·  Excellent written and verbal communication skills;
·  Strong organizational and planning skills in a fast-paced environment;
·  A creative mind with an ability to suggest improvements.

In return we will offer you:

·  Opportunities for you to do your best work and realize your full potential, according to your career aspirations;
·  Empowerment so that you feel confident and grow;
·  Recognition of your contribution.
·  Bonuses for excellent results;