Office Manager

Job description

À propos

Qevlar is B2B SaaS startup that strives to massively increase the productivity of cybersecurity teams. We develop AI Cybersecurity Analysts that augment Security Operations Centers (SOCs). Since our creation 2 years ago, we have:

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Raised $14 million in seed funding led by EQT Ventures and Forgepoint Capital

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Been incubated both by Microsoft (genAI studio) and Meta (AI program)

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Deployed our solution to Global 500 companies and leading MSSPs in EMEA and NA (Equans, Nomios, Globalconnect, Almond)

We're now looking for our first full-time (CDI) Office Manager to help us structure, support, and elevate our fast-growing team in Paris.

Descriptif du poste

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Coordinate travel logistics for the team, including booking flights, trains, and hotels

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Continuously improve the onboarding process: prepare contracts and send for signatures, collect key documents, and set up tools, accesses, and equipment

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Manage payroll using Malibou, including salaries, expense reports, and travel reimbursements

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Review and challenge existing tools, service providers, and contracts (insurance, software, etc.)

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Handle invoicing, payment tracking, reminders, and bank reconciliation using Pennylane and Qonto

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Oversee facility management, including office moves, furniture, and workspace setup

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Work closely with our accountant to ensure smooth financial operations

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Manage compliance with médecine du travail requirements

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Organize internal events, team-building activities, offsites, and other moments that support team happiness

Profil recherché

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2y+ experience in office management, administration, or operations

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Fluent in French and English

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Already processed invoices and worked with an accountant

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Has handled expense reports, travel reimbursements, and payrolls using a tool (e.g. Malibou, Payfit)

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Understands what information needs to go into employment contracts (e.g. diplomas, start dates)

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Familiar with onboarding processes, including médecine du travail

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Comfortable using Pennylane, Qonto, and basic HR/admin tools

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Naturally structured and attentive: anticipates problems, brings order, and creates a smooth, welcoming environment for the team

Process de recrutement

To apply, click here

Informations complémentaires

·  Type de contrat : CDI
·  Lieu : Paris
·  Expérience : > 2 ans
·  Télétravail ponctuel autorisé