Office Coordinator

Job description

We are looking for an experienced, motivated and enthusiastic Office Co-ordinator with an eye for detail, and a good logistical problem solving approach. to join our team, to provide co-ordination and support to the Leeds office facility, administration and services.

In this busy role, whilst there will be routine tasks, no 2 days are the same, as you respond to the operational needs of the business.

The main duties of the role are split between supporting the SLT and wider Company, and coordinating the Leeds office. 

Key tasks include:

Company

Provide a quality organisational support service.
Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings, and meeting papers, catering, preparation of minutes noting action points and following them up.
Co-ordination of Company events and activities. (training days/regional updates/open days, etc.)
Word processing/spreadsheet processing, correspondence, memos and reports from written copy and preparing letters, assistance with the preparation of monthly BU presentations and management reports.
Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
Acting as a key liaison point between SEGL Senior Management and other key parties, setting up meetings as appropriate and maintaining good communications.
Co-ordination of Company safety audit / tour activities (management audits)
Collation of BU safety returns.
Making travel arrangements, booking accommodation and meeting venues.
Archiving - arranging close out of contract documents and other files and organising storage.
Management of external couriers, post and franking machines.
Providing high quality and professional office hospitality to visitors, management of 3rd party use of SEGL facilities. (clients, external organisations & other group companies)
Any other duties as may reasonably be required.
Office Co-ordination

The day to day management of Company property including organisation of maintenance & repairs.
Adherence of Fire, Health & Safety Policy procedures in the Leeds office, according to legal requirements.
To provide the agreed level of office security arrangements and update as necessary.
To administer facilities contracts including cleaning, security, fire system, waste disposal, sanitary, and copiers.

Desired profile

Knowledge and Experience Required:

A good working knowledge of spreadsheets, word processing & presentation software.
Must be able to demonstrate a high standard of organisation & prioritising skills.
Previous Office/Facilities Management experience.
Good written and verbal communication skills.
Good interpersonal skills.
Effective people management skills.
Must be able work as part of a team.
Ability to motivate a small team in a busy environment.
Full, clean driving licence.

Our office operates between 08:45 and 17:15 Monday to Friday. For this part-time role, we would consider flexibility around working hours within these times, to cover 25 hours per week over a minimum of 4 days.

About Soil Engineering

Soil Engineering Geoservices Limited was founded in 1963 as the Ground Investigation arm of Holst Construction.
Created with the intention of giving Holst a technical advantage in their design process through detailed ground investigation, we now provide that same geotechnical specialist advantage to clients across the UK, through our three core business streams:
• Ground Investigation
• Drilling and Grouting
• Geotechnical Testing

Our capabilities are delivered by a highly skilled team of Operatives and Engineers, with a comprehensive in-house support team providing Plant Maintenance, Procurement and Commercial Services. Based across the UK at Leeds, Coatbridge and Camberley we offer a complete service from desk study to completed design and remediation across a broad scope of geotechnical specialist disciplines. Our systems are certified for Safety, Environmental Management and Quality.