Administration Support

Job description

Job Introduction

We currently have an opportunity for a Administration Support to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

·  Organise and schedule meetings and appointments, including booking and refreshments
·  Maintain contact lists
·  Produce and distribute correspondence memos, letters and forms
·  Assist in the preparation of regularly scheduled reports
·  Book travel arrangements
·  Provide general support to management team

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Desired profile

The Ideal Candidate

Essential

·  Be a team worker with a flexible approach
·  Have excellent IT skills
·  Strong attention to detail
·  Excellent time keeping, organisation, planning and scheduling skills
·  Excellent oral and written communication skills able to communicate with clients and team
·  Competent with Microsoft office applications
·  Have excellent note taking skills
·  Self- motivated
·  Previous administration experience.

Package Description

This role is for an Administration Assistant who will provide property administration services.  Must be confident.  Will be the first point of contact for all enquiries, requests and comments regarding accommodation and facilities services from tenants, clients and fellow colleagues.  Will assist General Manager in delivering sales targets and ensuring adherence to Sodexo's standard sales process.

The successful applicant will work closely with colleagues to deliver a one stop seamless service to all tenants, visitors and staff.

Process rental payments and take part in the collection/referral of arrears.

Occasional weekend working may be required along with cover during Christmas, Easter and Bank Holiday periods.

Manage workload and meet deadlines.

Deal with queries in a professional manner. 

Actively involved in the management of the property through termly inspections and check out processes.

Able to demonstrate skills/education in English and Mathematics.

Demonstrate experience of working on own initiative

Excellent computer skills and good knowledge of the operation of social media