Site Coordinator / Executive Assistant - Dollard-des-Ormeaux

Job description

Great people make Schneider Electric a great company.

Schneider Electric has an opportunity for a Site Coordinator / Executive Assistant

in our Dollard-des-Ormeaux, QC location.

This key hybrid role operates as the first point of contact for visitors and customers, assisting with the management of site/facility related items and providing executive assistant support to Senior leadership. This position works with a high degree of independence and has an important role in building the Schneider Electric culture at the local level.

Schneider Electric creates connected technologies that reshape industries, transform cities and enrich lives. Our 135,000+ employees thrive in more than 100 countries. From the simplest of switches to complex operational systems, our technology, software and services improve the way our customers manage and automate their operations. Help us deliver solutions that ensure Life Is On everywhere, for everyone and at every moment.

https://youtu.be/4EtpkB0cuXE

What do you get to do in this position?

§ Provide executive assistant support to the Sales Director and other Senior leaders as required

§ Establish and maintains credible and effective working relationships with key stakeholders including internal and external contacts, executives, and management team members

§ Management of executive calendar, travel requirements, expense management, and preparing reports as needed

§ Site Security Coordinator – serves as local point of contact for all security topics. Validates that the Site Security program conforms to Corporate and Regional policies, standards and directives.

§ Act as first point of contact for all visitors to the building, ensuring all visitor processes are followed and all guests are welcomed to the site.

§ Operating reception phone system to answer incoming calls, providing information or redirecting the caller where appropriate

§ Receiving, recording and distributing documents, mail and courier items. Applying appropriate postage to outgoing mail.

§ Knowledge and administration of the security card access system

§ Communicating with building management for maintenance requirements as needed

§ Support resolution of facility related safety concerns, completing facility related purchases, submitting facility related invoices for payment and responding to employee inquiries and issues related to the facility

§ Support Site Leader and HR with local engagement programs including bilingual communications and logistics (Sustainability, Social Committee, H&S Committee)

§ Support site training and development including new employee onboarding facilitation

§ Participate/lead site level projects as requested

§ Other duties as assigned (administrative support)

§ Screening of visitors and employees

Desired profile

Qualifications :

We know skills and competencies show up in many different ways and can be based on your life experience. If you do not necessarily meet all the requirements that are listed, we still encourage you to apply for the position.

Desired Competencies for Success

§ Organization, prioritization and planning

§ Ability to build strong relationships

§ Ability to multi-task, be adaptable to changing needs

§ People-Focused

§ Effectively able to convince and influence

§ Demonstrates iniatative

§ Skilled communicator

§ Strong customer service skills

Education and Experience

§ Technical Diploma or Certificate in Office Administration, Business or related discipline with 3+ years of experience in an administrative role

§ Ability to perform in a multi-task environment with potentially conflicting priorities

§ Proven user skills in Microsoft Office suite, and Skype for Business

§ Results oriented, with ability to work well independently and with a team.

§ Self-motivation for learning

§ Professional demeanor

§ Fully Bilingual written and spoken (English and French)

Schneider Electric offers a robust benefits package to support our employees such as flexible work arrangements, paid family leave, lucrative group pension plan, and more. Click here to find out more about working with us: http://se.com/ca/careers .

We seek out and reward people for putting the customer first, being disruptive to the status quo, embracing different perspectives, continuously learning, and acting like owners. We're recognized around the world for welcoming people as they are. We create an inclusive culture where all forms of diversity are seen as a real value for the company. See what our people have to say about working for Schneider Electric.

https://youtu.be/C7sogZ_oQYg

Let us learn about you! Apply today.

You must submit an online application to be considered for any position with us. This position will be posted until filled.

It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

Concerning agencies: Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.

Schneider Electric is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.