Indirect Procurement Country Buyer

Job description

I. Purchasing related Roles & Responsibilities

1) Track and cover spend for the perimeter assigned.

þ Supplier list (SOC): fill out according to xls-tab - ""SOC example"". Frequency minimum yearly.".

þ Main commodities managed for whole Turkey territory: Marketing & Communication, Travel, Engineering Studies, Industrial purchases, Industrial supplies, Construction, Hygiene-Safety-Medical, Office Supplies, Facility Management Services, Insurance.

þ Total spend Indirect Procurement Turkey : 31 M€

2) Search for the productivity according targets.

þ "Action roadmap (build a local plan and follow up the central plan - best practices).

þ Follow up with local business owners / central business partners. Alignment with stakeholders about roadmap and prioritization.

þ Collect productivity ideas from business owners and to align targets."

3) Preparation and implementation of annual forecast and reforecast of Indirect Procurement volumes (data provided and validated by Controlling)

þ "Data collection: Follow up on Spend per commodity in ERPs (SAP, BAAN, etc.) of the country.

þ "Annual forecast creation: report annual volumes of current year an year +1 per commodity.

þ Build Local and central Action Plans for following year with Support of Specialized Team and business owner reviewing all commodities and ensuring action plan on all major suppliers."

4) Contribute to define, optimization and deployment of Corporate Purchasing strategies.

þ Challenge RCM/SB on local strategy in the frame of the global strategy to adapt it to local constraints.

5) RFI - RFQ preparation and launch.

þ "Leading and managing the purchasing process, coordinating the activities and the actors during the process (business owners, suppliers, legal, signees, implementers).

þ All RFQ tasks like Specification collection, market analysis, supplier identification, negotiation, decision proposal to business owner based on defined criteria (for example decision grids), joined decision with business owner, informing suppliers of decision.

þ Share RFQ information with Central team (depending on Chart of Authority).

6) Use purchasing reporting tools (OTTO, Ariba, SAP,…).

þ "OTTO: record all actions to declare productivity (also use OTTO as a tool for future periods (for example in budget exercise), that is record also future potential actions using the appropriate confidence factors).

þ Ariba: launch and manage according rules RFQs, renegotiations, etc.

7) Implement and manage Indirect Procurement portfolio (incl. Application of the Commodity strategy and SOC)

þ "Follow up on local SOC (for example at start of the year define SOC strategy per commodity/family --> follow up on that strategy/update SOC throughout the year).

þ Support deployment of SOC strategy, for example implement preferred suppliers, disengage, etc.

þ Review and act on situation of existing agreements."

8) To be proactive in contributing to the definition of the Indirect Procuremet strategy.

þ Challenge and support the strategy of country (with business owner) and central team.

9) Define, validate, implement and store appropriate contractual documents. Ensure correct allocation of business.

þ Launch flow of signatures of contracts according to valid Chart of Authority.

10) Identify gap between performance and objective, escalate, communicate, launch corrective actions

þ Local team to follow up with business owner and central team (review of current situation and define corrective actions if possible).

II. Business Owner / Company related Roles & Responsibilities

11) Collect and understand current and future needs

þ Local buyer to collaborate with business owner (ex. In Budget: understand following year's needs).

12) Develop professional working relationships with key stakeholders in the business to get support and achieve the best results.

þ Work pro-actively with business owners in order to meet their needs, reach productivity and also to share our expertise!

13) To contribute to the Internal Customer satisfaction.

þ Will be met if we comply with the above stated points.

14) Be proactive, search productivity, present proposals of improvement for the commodities /entities in charge.

þ Local team with the support of the Central team (best practices).

15) Show responsiveness / reactivity to the company needs.

16) Contribute from purchasing perspective, to cross-functional project teams.

þ For example: operational efficiency efforts, integration of acquisitions etc.; Local buyer might participate in: Travel policy steering group, Car policy steering group, Co-location project groups

III. Supplier related Roles & Responsibilities

17) Negotiation with suppliers

þ Negotiate local contracts and partially renegotiate global contracts (in alignment with Central team)

18) Meetings with new suppliers to find new possibilities, market tracking.

19) Drive contractual matters with suppliers collaborating with business owner.

þ Negotiation must be done by Indirect Procurement. Tracking SLA, KPI,.. And do business reviews with main suppliers (Once a year for example).

20) Continuous improvement of level of service provided by suppliers.

þ When appropriate (high stakes, minimum service level required, etc.) elaborate an SLA (with input from business owner and central team).

21) Implement preferred suppliers.

þ Challenge Specialized team if the "global" supplier is not considered best for the country. Concentration.

22) Optimize supplier panel developing a high quality/service.

þ Build a local commodity strategy and share local SOC/strategy with Central team. Share feedback on performance of "global" suppliers when requested with Central team for Business reviews.

23) Select and qualify/disqualify existing or new suppliers

þ Local Buyer to manage local SOC for his commodities (in sync with central team).

24) Implement new competitive suppliers.

þ Benchmark existing supplier panel.

25) Determine which activities to engage with which type of suppliers and which objectives to reach. Focus on selected suppliers for mutual benefits. Get supplier involvement. Implement and follow-up actions

þ Build an action plan with the existing supplier panel including all saving levers (negotiation, change of supplier, technical productivity, reduction of consumption, etc.), report this action plan in OTTO. Build a partnership with selected suppliers.

26) Site of work: Çayırova / KOCAELİ

Desired profile

Qualifications :

· Bachelor's degree

· Purchasing & negotiation skills (from Purchasing experience, or collaboration with Purchasing)

· Having sense of detail and able to take initiative and responsibility

· Ability to be proactive and to lead

· Self motivated and challenge the business with high energy

· Good relationship & diplomacy

· Functional leadership and International projects culture

· Very good command of written and spoken English

· Proficiency in MS Office programs

· Completed military service for male candidates

· Minimum 3 years experience in Purchasing