Executive Administrative Assistant (327654)

Job description

Management Support, Regular Full-Time
Samsung Electronics America ,Ridgefield Park New Jersey

Mar 1, 2018
General Description
Responsible for providing administrative and clerical support at the executive level. Handle correspondence, telephone inquiries, filing, copying and appointments. Maintain department records, documents, library research materials and files. Maintain inventory of employee and department assigned property and equipment. Schedule leadership and department meetings, travel, accommodations, appointments and meeting facilities. Prepare personnel transaction documents, ensures distribution of employee communications materials, source to department for company forms, policies, procedures and records. Individual contributor that is fully proficient in applying established standards; knowledge-base acquired from several years of experience in particular area. Works independently; may instruct or coach other para-professionals . Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc. Establishes documentation standards, creates templates and styles to be used in departmental documentation. Takes messages for executives involving confidential information. Updates and/or maintains various tracking spreadsheets, databases and/or other office software records for the unit, e.g. time sheets, organization charts, schedules and presentations. Performs general office management duties including purchasing of supplies, mailings, copies, printing, coordination of schedules, office set up, etc. Creates, updates and/or maintains Windows applications (e.g. PowerPoint, Excel, etc.) for the department. Maintains inventory of employee assigned property and equipment. Prepares expense reports, makes travel and accommodation arrangements, schedules & plans meetings and appointments for department personnel. Schedules conference rooms and maintains conference room equipment, materials and supplies. Prepares personnel transaction documents, ensures distribution of employee communications materials and functions as the department's source for company forms, policies, procedures records and company information. Prepares all levels of reports, compiles data into comprehensible format, and provides information for the department's effective customer, internal and company communications. Sets day-to-day objectives and deliver job responsibilities that impact a wider operational area, (e.g. other jobs within team or department/project) linked to own job. Work consists of tasks that are typically not routine, works independently and may be required to apply discretion within established operational boundaries and procedures. High School Diploma or equivalent with 2-5 years of directly related experience or Bachelor's Degree with 0-1 year of experience is required. May substitute equivalent work experience in executive office administration, executive services, applied secretarial skills and practices. Have experience in an administrative support. Experience researching information and preparing communications. Prior experience supporting an executive preferred. Work is generally performed in an office environment. Operate a computer keyboard and view a video display terminal between 50% - 95% of work time, including prolonged periods of time. Requires considerable (90%+) work utilizing high visual acuity/detail, numeric/character distinction, and moderate hand/finger dexterity. The movement and transportation of equipment, most of the time is under 25 pounds. Performs work under time schedules and stress which are normally periodic or cyclical, including time sensitive deadlines, intellectual challenge, some language barriers, and project management deadlines. Machines, tools, equipment, and work aids include printers, copiers, faxes, and other equipment commonly associated with an office work area. May require working additional hours beyond normal schedule. Travel varies depending on position. Consistently demonstrates a commitment to policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest, and ethical responsibilities.
Company Information
Since being established in 1969, Samsung Electronics has grown into one of the world's leading technology companies and has become recognized as one of the top 10 global brands. Samsung is currently ranked #2 on Forbes' “Most Reputable Tech Companies” for 2016 and #6 on Interbrand's "Best Global Brands” list for 2017.Our network extends across the world, and Samsung takes great pride in the creativity and diversity of its talented people, who drive our growth. As a result of our commitment to innovation and unique design, the Samsung organization is one of the most decorated brands in the electronics industry. Headquartered in Ridgefield Park, N.J., Samsung Electronics America, Inc. (SEA) is a recognized innovative leader in consumer electronics, mobile devices and enterprise solutions. A wholly owned subsidiary of Samsung Electronics Co., Ltd., SEA is pushing beyond the limits of today's technology and providing consumers and organizations with a portfolio of groundbreaking products in appliances, home entertainment, Internet of Things, mobile computing, smartphones, virtual reality, wireless infrastructure and wearables, in addition to offering leading content and services related to mobile payments, 360-degree VR video, customer support and more. Samsung is a pioneering leader in smartphones and HDTVs in the U.S. and one of America's fastest growing home appliance brands. Samsung's philosophy is based on our strong determination for growth, perpetual innovation and responsibility to corporate citizenship. As part of our Samsung Gives philanthropic platform, we offer companywide Days of Service, a volunteer time off program, and an employee giving match program, so our employees can support causes that are closest to their hearts and choose how they want to give back. Since 2002, Samsung has provided more than $46 million to more than 1,000 public schools and community organizations in the United States through its many citizenship initiatives, including the STEAM-education based Solve for Tomorrow Contest. At Samsung we work hard – every day. It is a fast-paced and challenging work environment, and we are a nimble team that constantly pushes ourselves to be the best. If you have energy, passion, dedication and drive, and you thrive in a fast-paced workplace, the rewards at Samsung are many. Apply today and find out why LinkedIn ranked us as one of North America's Most InDemand Employers in 2015. Samsung Electronics America provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability or any other characteristic protected by law.

Desired profile

Necessary Skills / Attributes
Develop and maintain excellent working relationships with all appropriate levels within and outside the company. Plan, organize and prioritize multiple assignments and projects. Read, write, translate and interpret documents, materials, contracts or related documents. Demonstrated competency in both oral and written modes for internal and external personnel at all levels. Work independently and in a team environment, in order to achieve personal and team goals and complete assignments within established time frames.