Medical Secretary - Private Clinic Harley Street- Required ASAP

Job description

We are a young and dynamic private medical clinic with offices in Harley Street London and Aberdeen- Scotland.

We provide private GP services, cardiology consultations, occupational health checks, well man/ well woman checks, rheumatological consultations, allergy and nutritional consultations etc. The clinic occupies the 3rd floor of a Harley Street building and consists of 1 large administrative office and 2 clinical rooms.

We are looking for a medical secretary to join our Harley Street team on full time basis, on a fixed term contract for 1 year in first instance. The role is available ASAP.

Duties include:

- together with another member of staff provide the following duties: ensure all areas are clean and tidy at all times, answer the phones, book appointments, manage the generic email appointment address, manage clinic diary, liaise with other healthcare providers, post and fax management, scanning and electronic filing, updating patients records, liasing with patients over results as instructed, raise invoices, take payments

- typing patients letters and reports

- managing the recall list

- arranging professional/ business meetings for the clinicians

- clinical stock control, cold chain management, clinical waste management

- auditing administrative data

This is a new position and you will be the only medical secretary within the London clinic. It is therefore paramount that you are able to work independently and act as clinic's medical secretary through establishing close, trusting relationship with the clinicians. There is one other full time member of staff that will share some of the duties described above, in addition to having more technical responsabilities. Other members of staff are based off-site.

Contracted hours are 41 hours a week; 1 hour lunch break should be taken between 12pm and 2pm during standard days (5pm or 6pm finish time). Once a week, either a Tuesday or a Thursday you will be working a 11am to 8pm shift.

Holiday leave 28 days pa. Statutory sick and maternity/ paternity applies.