HR Assistant

Job description

The Company
Rituals cosmetics is the first brand in the world to combine Home & Body Cosmetics in a product line of soothing body and facial creams, eau de parfum, tea, scented candles and precious mineral make- up. Inspired by authentic Eastern rituals, Rituals Cosmetics is all about paying special attention to everyday routines - transforming them into meaningful rituals in the process. The very first Rituals Cosmetics shop opened in 2000, in Amsterdam at the Kalverstraat.

Our Rituals
"We're not here to sell you beauty; we are here to make you feel good." Raymond Cloosterman, CEO Rituals. Rituals is about helping you slow down the pace of your busy life, about creating meaningful moments and to remind you to experience these moments with joy.
Our ambition is to become the number one global luxury brand in cosmetics. And for that we need passionate, energetic, ambitious and driven people to help us achieve our goals. This might feel like a paradox, but within our company meaningfulness and performance complement each other like yin and yang. People are the ultimate ambassadors of our brand.

The Role
1. Purpose:

The HR Administrator will provide full generalist remit support to the HR team, gaining exposure on an international level, getting involved in both people related activities and project work.

2. Business Impact:
Ensures quick and seamless administration of the employee journey by taking care of contract administration and overall support tasks within the HR team. Surprises with more efficient administration wow.

3. Interaction:
Provides support to the Head of HR and HR Advisor. Working closely with the global HR teams.

4. Result Areas:
Administration

* Be the first point of contact for general HR related queries
* Draft and send all offer letter and contracts via Doc-u-Sign.
* On board all new starters onto the payroll system and ensure correct documentation is provided
* Draft letters to colleagues to advise of contractual changes and promotions
* Complete employment references when requested
* Be responsible for managing maternity and paternity leave
* Be responsible for employee on-boarding
* Own the employee 100 days journey

Projects
* Collate all data required for local and global projects
* Take lead on at least one project per year

Recruitment
* Create Position Approval Forms and submit to Amsterdam for approval
* Post vacancies on the Rituals job board and manage the candidate journey
* Coordinate interviews with the relevant hiring manager
* Working with Retail, ensure store staffing levels are fit for purpose

Payroll
* Work with our payroll partner, ADP, to accurately manage the UK and Ireland payroll
* Collate and input all payroll information such as starters, leavers, adjustments to employment contracts, absence and maternity / paternity

Desired profile

Background:
* Previous experience in HR
* High proficiency of systems on both HR systems and MS Office
* Ability to manage time effectively and prioritise tasks
* Works well in a fast paced environment and can manage a variety of tasks
* Good knowledge of UK employment legislation

Education level:
* HR Graduate - ideally CIPD qualified but not essential

WHAT DO WE HAVE TO OFFER?
Rituals offers a varied role within an amazing team with enthusiastic colleagues at our head office in Covent Garden, London. The salary offered is in line with market conditions and you will be given the opportunity to make the fullest use of your talents. The organisation offers you an ambitious and pleasant international working environment.