Office Administrator

Job description

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).

Areas that play to your strengths

(all the responsibilities we'll trust you with)

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·  MANAGING EXPECTATIONS

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

Human Resources, Finance and Sales support functions

 

·  EXECUTION

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations

Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries

Perform the Encompass Route Accounting System (“Encompass”) Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected

Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.

Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions

Professionally answers all incoming office phone calls and ensures all calls are directed accordingly

Ensure proper filing and follow proper record retention policy of pertinent documents

Plan, coordinate and organize various meetings and events

Code and obtain GM approval for all Operating Expenses

Where applicable support sales with Tell-Sell calling duties

Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law

 

·  BUILDING SUCCESS

Work collaboratively across the organization and share best practices

Lead by example and adhere to Company standards & RB Values

Professional representation of the company and Red Bull brand when in the market

 

·  PHYSICAL WORK ENVIRONMENT

Use hands to finger, handle, or feel

Reach with hands and arms

Speak, hear, and understand instructions

Frequently transition between walking and sitting

Occasionally stand and stoop, kneel, crouch, or crawl

Regularly lift and/or move up to 25 pounds

Use specific vision abilities including: close vision, distance vision, peripheral vision, depth perception, and focus adjustment

Work with or near moving mechanical parts, moderate to loud noise, outside weather conditions, and/or extreme temperatures

Desired profile

Your experience includes:

(proven performance in)

· 
Prior customer service, human resources, office management, and accounting experience preferred

· 
Direct Store Delivery or Route Accounting experience a plus

· 
Strong verbal and written communication skills

· 
Strong mathematical skills

· 
Strong technical skills with smartphone technology

· 
Strong organizational skills as demonstrated by an ability to set and handle multiple priorities

· 
Exceptional time management skills and punctuality

· 
Proficiency in Microsoft Office