Administrative Assistant (Billing)

Job description

MSL is looking for a detail-oriented  Administrative Assistant (Billing)  to support one of our account teams with billing and administrative tasks in our Seattle office (Lower Queen Anne). This work will be instrumental to the successful execution of plans and strategies for our client.

MSLGROUP is a leading global communications organization. We are trusted advisors to some of the world’s biggest brands, helping them creatively engage with their audiences 24/7. We have a rich heritage: Parisian traditions on the one hand, American culture on the other and a dynamic and rapidly growing Asian voice. That means versatility and flexibility are core markers in our DNA. Our multicultural heritage means we're comfortable in our skin in a communications world where old structures are collapsing, boundaries are blurring and innovative thinking reigns supreme. 

Our people are innovators. If you can look at problems in new ways and come up with the solutions nobody had considered before, we will offer you the environment, the space and the inspiration to do so. You’ll be working alongside leading thinkers, with colleagues from around the globe. If you want to be part of the conversations that are shaping the world we live and work in, you’ll want to be here.  

 Our ideal candidate is VERY detail-oriented, an excellent communicator and ready to be immersed in all of the administrative and logistical details of a complex, multi-project account. 

Responsibilities

·  Work closely with Account Managers and Sr. Finance Manager on client billing and vendor invoicing
·  Create expense reports
·  Create and process purchase orders
·  Create invoices and prepare back-up documents
·  Provide administrative support
·  Develop new processes to streamline tasks
·  Keep calendars and media lists
·  Attend account planning and status meetings
·  Assist in organizing logistical details of events, campaigns etc.
·  Conduct research to support PR planning and
·  Other duties and projects as needed

Requirements

·  Experience working with enterprise finance and billing systems preferred
·  High attention to detail
·  Well-organized, able to work with deadlines 
·  Analytical approach
·  Excellent communication skills
·  2 – 4 years administrative experience
·  Ability to prioritize and multi-task
·  Proficiency with Microsoft Office tools
·  Proactive and solutions-oriented approach
·  Excellent time management skills

MSL is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability or protected veteran status.