Vendor Administrator

Job description

Our Technology teams are right at the heart of what we do. Surrounded by some of the best Technology Specialists in the industry, you’ll bring your own ideas to the business - helping to shape the experience of our customers as part of a forward-thinking team.

As the Vendor Administrator , you will support the Channels Technology domain in the administration of our vendors: including invoicing and POs, contract workflow management, being a single point of contact internally and externally for all vendor-related activity, and process development and improvement in the administration of the Channels vendor portfolio.

What You’ll Get
The world is changing and it’s important we support our colleagues. People are at the heart of what we do at Primark so it’s essential we provide the right environment for you to perform at your best. That’s why we offer benefits that put you first.

Some of our benefits are:
·  27 days of leave, plus bank holidays and if you want, you can buy 5 more.
·  Flexible Working, the opportunity for an early Friday finish, and a subsidised cafeteria.
·  Primark Perks – Discounts with some local partner businesses to our offices
What You’ll Do:
In your role, you’ll collaborate with different people across a range of skill sets. Here’s a flavour of your day-to-day:
·  Act as the single point of contact for the Channels domain as PO requisitioner both internally to Primark and externally to our partners. This will involve taking ownership of the end-to-end process for being able to engage and pay a vendor, and coordinating the various stakeholders involved including Procurement, Legal, Finance and our vendors.
·  Maintain, update, and seek to improve required trackers and reports that enable the Channels leadership team to have visibility of all Resourcing and Contract activity.
·  Working with the Channels Finance Analyst to ensure vendors’ SOWs & billing align with the budgetary forecasts. i.e., highlighting contractual changes / additional services added on / extra costs incurred / billing schedules and estimated periodical costs / any delays or acceleration of payments that would affect forecasts / ensuring POs are raised in line with cost centre requirements in a timely manner.
·  Ensure all Contractor resource details and updated in a timely manner in our People Systems and Resource trackers What You’ll Bring
Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:
·  Experience in a similar position will be an advantage, but it is not a must - ultimately, it’s your desire to learn, problem-solving, “can-do” attitude and your blend of communication and organisation skills that will count.
·  New vendor creation.
·  Knowledge of an ERP system.
·  Proficient with Excel.
·  Experience in the day-to-day support for IT third-party relationships, including vendor lifecycle from project screening, onboarding, contract reviews, ongoing monitoring, risk assessment, and termination.
·  Experience in ensuring policies and procedures meet all regulatory requirements.
·  Develop and maintain positive relationships with other business units, stakeholders, engaged third parties and regulators Ready? Good - because we can’t wait to see what you can offer. You’ll be joining a team of diverse, passionate, and talented individuals where you’ll truly belong, collaborating on projects that will shape the future of our industry. If you’re excited about this role but don’t meet all the criteria, we encourage you to apply. You may be the right candidate for this role or another one, and our recruitment team Can determine where your skills may fit in at Primark.

Apply to be part of our future and we’ll help you develop yours.

If you need any reasonable adjustments or have an accessibility request during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.

All offers of employment are subject to background checks, including the right to work, reference education and for some roles criminal, and financial checks. If you have any concerns please reach out to our talent acquisition team to discuss.