Bid Coordinator

  • By Philips
  • Guildford (United Kingdom)
  • Reception / Administration

Job description

Job Title

Bid Coordinator

Job Description

In this role, you have the opportunity to provide vital sales support, whilst identifying new opportunities and liaising with all areas of the business to put together professional and timely bids and proposals.

This position in based in Guildford, Surrey and is a 12 month fixed term contract

You are responsible for;

Business Support

·  As part of the team, ensure that mailboxes are maintained at all times and actioned accordingly
·  Receive and take ownership of queries from both internal and external customers. Provide effective feedback to solve issues in a timely manner
·  Adopt LEAN principles and behaviours into daily team work to drive team efficiencies, communication and continuous improvement for both the team and the wider business
·  Represent the team at district and customer meetings
·  Monthly and quarterly reporting of NHSSC and other relevant customer framework reconciliation data

Tender Coordination

·  Proactively manage the entire tender process (e.g. OJEU) and take ownership to ensure strict deadlines are met
·  Ensure high quality and appropriate bid documentation is produced, ensuring Philips have the highest possible opportunity of winning and retaining business
·  Ensure that the relevant sources (e.g. the European Journal) are checked daily and take necessary action with regards to tender applications
·  Continuously develop processes and tools that will improve Philips' overall capabilities and efficiencies in tender management
·  Maintain up to date Pre Purchase Questionnaires (PPQs) and complete Pre Qualifying Questionnaire (PQQs) as per customer requests

Quality & Regulatory

·  Follow all relevant business and Q&R policies and procedures and when requested participate in reviews and follow-up actions

You are a part of team of 4 contract coordinators, reporting into the Sales & Operations manager.

To succeed in this role, you should have the following skills and experience;

Essential :

·  Proven ability to meet deadlines with consistent success
·  Self-motivated with excellent organisational and prioritisation skills
·  Accuracy and attention to detail,
·  Excellent verbal and written communication skills combined
·  Ability to communicate with all levels of the business
·  Competent IT skills, including the use of Word, Excel, Access and PowerPoint


·  Experience of proofing and editing high quality written documents
·  Experience or knowledge of the healthcare industry, including the NHS

In return, we offer you

A path towards your most rewarding career. Philips is growing its marketing capability enterprise wide. Succeeding in this market-based role in a complex environment will open many doors for your long term career, in other areas in Philips or otherwise. We also believe that we are at our best as a company when you are at yours as a person. Thus, we offer competitive health benefits, a flexible work schedule and access to local well-being focused activities. Furthermore, Philips University is available to all employees for learning and development opportunities.

Why should you join Philips?

Working at Philips is more than a job. It's a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.

To find out more about what it's like working for Philips at a personal level, visit the Working at Philips page on our career website. Once there, you can also learn about our recruitment process , or find answers to some of the frequently asked questions .

Please apply on-line – Good Luck!

Recruitment agencies : we are fortunate enough to receive lots of fantastic applications for our brand, however when we use agencies we have a PSL in place so please do not contact hiring managers or the recruitment team directly as we are not able to respond to you.


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About Philips

Société néerlandaise née en 1891, Philips est à l’origine un producteur d’ampoules, le principal au monde. Le groupe, dont l’objectif est tout simplement d’améliorer la vie des gens, s’est depuis diversifié et est présent sur trois secteurs d’activité (aussi bien pour les particuliers que pour les professionnels) : la santé (systèmes d’imagerie, informatique médicale, systèmes cliniques, solutions de suivi à domicile), l’éclairage (lampes, LEDs, luminaires) et les produits grands publics (électroménager, rasage, téléviseurs, accessoires divers).

En France, le chiffre d’affaire de Philips s’élève à 1,7 milliards d’euros pour l’année 2012, avec une présence sur plusieurs sites : un siège social à Suresnes, ainsi que plusieurs sites commerciaux et industriels. Le groupe recrute pour ses trois divisions (Consumer Lifestyle, Healthcare et Lighting) dans plusieurs domaines : finance, commercial, ingénierie, RH, design, marketing, etc.

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