Offers “Orange”

Expires soon Orange

BID COORDINATOR

  • Bucharest (Bucharest)
  • Administration

Job description

department

Vanzari

Job Purpose:

The Bid

Coordinator is responsible for submitting a completed bid to an existing or

prospective client, on time and fully compliant with all bid requirements.

Responsibilities /Activities

·  General
·  Project managing the

tender process from the publishing on national electronic system for public

acquisitions (SEAP) / RFQ until proposal submital
·  Acting as point of

communication between suppliers and internal stakeholders
·  Preparing clear

documentation that provides clear rationale for decision-making
·  Able to identify and

assess key issues and suggest best course of action
·  Liaising with suppliers

during tendering processes for site visits, tender clarifications and updates
·  Understanding new trends

and public acquisition regulations affecting the business
·  Reviewing, implementing

and continuously drive improvements in our bid processes
·  Regular and ad-hoc

analysis and reporting
·  Specific

Coordination

of the public acquisition process at

national level:


·  Monitors

daily the national electronic system for public acquisitions (SEAP) to identify

relevant opportunities/announcements (intention, participation, awarding);
·  Performs

preliminary analyses of the tender documentation
·  Prepares

the bid plan comprising: list of actions, risk triggers for mitigation, etc
·  Distributes

the relevant information as per above to all tender stakeholders: internal and

external and monitors the bid process to assure that all inputs/actions/documents

are provided on time;
·  Represents

the primarily interface between the contracting authority, the regulatory

authorities and any other department of ORO;
·  Collects

all input, documentation and approvals necessary for the bid assembly and submission;

·  Prepares

technical proposals for mobile services bids;
·  Provides

support and consultancy for other technical proposals (fixed services,

equipment, IT&C area);
·  Elaborates

necessary paperwork for obtaining the bank guarantees (bid bond, performance

bond etc);
·  Performs

checks of the tender documentation (eligibility papers, technical and

commercial proposal) to assure compliance with the tender book and with the

public acquisition law; escalates issues to SSDM as per case;
·  Elaborates

responses to the Contracting Authority's and/ or other Authorities requests for

clarification based on the professional input obtained within the organization,

validates them with the relevant persons (SSDM, Presales, Legal, Marketing, Quality/CSR,

Sales) and submits them within the required deadline,
·  Maintains

permanent self-awareness with regard to the public acquisition law updates;
·  Represents

the expert in the public acquisitions field.

Provides support in the international bid process:

·  Represents

the primarily interface between the international bid team and any department

of ORO and participates to all international conf-calls related to the

international bids;
·  Performs

preliminary analyses of the bid documentation, requirements and makes

recommendations to the bid stakeholders related to: competition, compliance

(internal or external), clarifications to be required/provided to the

international bid team etc.;
·  Elaborates

the bid plan comprising: list of actions, risk triggers for mitigation, other

highlights, and responsibilities with deadlines, per categories: eligibility

part, technical part, commercial part;
·  Develops

permanent intra and inter-departmental collaboration and coordination to assure synchronization between bid

stakeholders;
·  Collects

all input, documentation and approvals necessary for the bid assembly and

submission;
·  Fills

in specific and various templates received from Group (France Telecom and/or

Free Move Alliance);
·  Prepares

the technical proposal;

Provides

support to the Corporate Sales in the national

acquisition procedures initiated by Multinational Companies (MNC):

·  technical offer preparation as per customer's

template (with / without pre-sales support, as per case);
·  collects, organizes the general company information,

as requested;
·  submits the on-line tenders over customer's

applications; prepares the financial offer, offer submission, negotiations and

contract signature; account management role for the MNC.

3.

Reporting


Collects sales and bids information from the Public Sector teams and

operates on-line updates in the Intranet database, prepares sales, bid,

business metrics reports and analyses, etc, as requested, in coordination with

the business analysts; maintains electronic and/or hard copy library of up to

date documentation; assists in the development of collaborative tools within

department; performs pre-contractual tasks (elaboration of contracts, annexes

etc), and contract management tasks, for compliance with contractual provisions

and milestones, in coordination with CCO and PS Sales team (additions, data

contracts, owner changes, annexes, porting requests, addenda etc.).

Skills

& Abilities:


·  Project

management skills, able to communicate across all levels of the business
·  Excellent

organizational and problem solving skills
·  Excellent

verbal  and written communication skills
·  Good

interpersonal skills
·  Ability

to manage deadlines with colleagues and internal customers
·  Ability

to set up and drive own meetings proactively.
·  Good

planning and time management skills
·  Ability

to multi-task and share job responsibilities with other team members.
·  Results

orientation and focus on quality

Professional Know-How :

·  Advanced

PC knowledge (Microsoft Office Pack)
·  Commercial knowledge
·  High level of written English

Education

and experience (minimum level requested):


·  Bachelor's degree
·  Public

acquisitions course certification and/or 2 years min. experience in the public

acquisitions

Specific Competencies:

·  Analytical

thinking
·  Communication

and coordination abilities
·  Negotiations

abilities
·  Teamwork

·  Ability

to deliver results under pressure
·  Resilient

·  Initiative

and pro-activity

Thank

you for applying!

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