BID COORDINATOR
Bucharest (Bucharest) Administration
Job description
department
Vanzari
Job Purpose:
The Bid
Coordinator is responsible for submitting a completed bid to an existing or
prospective client, on time and fully compliant with all bid requirements.
Responsibilities /Activities
· General
· Project managing the
tender process from the publishing on national electronic system for public
acquisitions (SEAP) / RFQ until proposal submital
· Acting as point of
communication between suppliers and internal stakeholders
· Preparing clear
documentation that provides clear rationale for decision-making
· Able to identify and
assess key issues and suggest best course of action
· Liaising with suppliers
during tendering processes for site visits, tender clarifications and updates
· Understanding new trends
and public acquisition regulations affecting the business
· Reviewing, implementing
and continuously drive improvements in our bid processes
· Regular and ad-hoc
analysis and reporting
· Specific
Coordination
of the public acquisition process at
national level:
· Monitors
daily the national electronic system for public acquisitions (SEAP) to identify
relevant opportunities/announcements (intention, participation, awarding);
· Performs
preliminary analyses of the tender documentation
· Prepares
the bid plan comprising: list of actions, risk triggers for mitigation, etc
· Distributes
the relevant information as per above to all tender stakeholders: internal and
external and monitors the bid process to assure that all inputs/actions/documents
are provided on time;
· Represents
the primarily interface between the contracting authority, the regulatory
authorities and any other department of ORO;
· Collects
all input, documentation and approvals necessary for the bid assembly and submission;
· Prepares
technical proposals for mobile services bids;
· Provides
support and consultancy for other technical proposals (fixed services,
equipment, IT&C area);
· Elaborates
necessary paperwork for obtaining the bank guarantees (bid bond, performance
bond etc);
· Performs
checks of the tender documentation (eligibility papers, technical and
commercial proposal) to assure compliance with the tender book and with the
public acquisition law; escalates issues to SSDM as per case;
· Elaborates
responses to the Contracting Authority's and/ or other Authorities requests for
clarification based on the professional input obtained within the organization,
validates them with the relevant persons (SSDM, Presales, Legal, Marketing, Quality/CSR,
Sales) and submits them within the required deadline,
· Maintains
permanent self-awareness with regard to the public acquisition law updates;
· Represents
the expert in the public acquisitions field.
Provides support in the international bid process:
· Represents
the primarily interface between the international bid team and any department
of ORO and participates to all international conf-calls related to the
international bids;
· Performs
preliminary analyses of the bid documentation, requirements and makes
recommendations to the bid stakeholders related to: competition, compliance
(internal or external), clarifications to be required/provided to the
international bid team etc.;
· Elaborates
the bid plan comprising: list of actions, risk triggers for mitigation, other
highlights, and responsibilities with deadlines, per categories: eligibility
part, technical part, commercial part;
· Develops
permanent intra and inter-departmental collaboration and coordination to assure synchronization between bid
stakeholders;
· Collects
all input, documentation and approvals necessary for the bid assembly and
submission;
· Fills
in specific and various templates received from Group (France Telecom and/or
Free Move Alliance);
· Prepares
the technical proposal;
Provides
support to the Corporate Sales in the national
acquisition procedures initiated by Multinational Companies (MNC):
· technical offer preparation as per customer's
template (with / without pre-sales support, as per case);
· collects, organizes the general company information,
as requested;
· submits the on-line tenders over customer's
applications; prepares the financial offer, offer submission, negotiations and
contract signature; account management role for the MNC.
3.
Reporting
Collects sales and bids information from the Public Sector teams and
operates on-line updates in the Intranet database, prepares sales, bid,
business metrics reports and analyses, etc, as requested, in coordination with
the business analysts; maintains electronic and/or hard copy library of up to
date documentation; assists in the development of collaborative tools within
department; performs pre-contractual tasks (elaboration of contracts, annexes
etc), and contract management tasks, for compliance with contractual provisions
and milestones, in coordination with CCO and PS Sales team (additions, data
contracts, owner changes, annexes, porting requests, addenda etc.).
Skills
& Abilities:
· Project
management skills, able to communicate across all levels of the business
· Excellent
organizational and problem solving skills
· Excellent
verbal and written communication skills
· Good
interpersonal skills
· Ability
to manage deadlines with colleagues and internal customers
· Ability
to set up and drive own meetings proactively.
· Good
planning and time management skills
· Ability
to multi-task and share job responsibilities with other team members.
· Results
orientation and focus on quality
Professional Know-How :
· Advanced
PC knowledge (Microsoft Office Pack)
· Commercial knowledge
· High level of written English
Education
and experience (minimum level requested):
· Bachelor's degree
· Public
acquisitions course certification and/or 2 years min. experience in the public
acquisitions
Specific Competencies:
· Analytical
thinking
· Communication
and coordination abilities
· Negotiations
abilities
· Teamwork
· Ability
to deliver results under pressure
· Resilient
· Initiative
and pro-activity
Thank
you for applying!
contract
Regular