Senior Administrative Assistant

Job description

Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Desired profile

Qualifications :

This Executive Assistant will wear many hats supporting 2 SVPs in the area of Cloud Security and Identity.

The role includes schedule management, helping to organize and run internal and external events, coordinating travel, helping with setup for new team members, etc.

About You - The ideal candidates is a meticulously organized self-starter who is great with people to self-manage projects and take ownership of tasks!

• Bachelor's degree is preferred

• Demonstrated discretion concerning confidential information

• Ability to multi-task and prioritize multiple requests from a variety of teammates

• Flexibility and adaptability to work in a dynamic startup environment

• Strong organizational, planning, and execution experience and skills

• Excellent communication and follow-up skills

• Proactive – anticipates needs and exceeds expectations

• A high-level profile presence with both the business unit and company executives

About the Team - We love what we do and have a ton of fun doing it!

• We hold ourselves to exceptionally high standards for the client experience

• We value superior writing skills and a friendly, considerate, and value-driven communication style

• We strive for incredible attention to detail, empathy, and fast turnaround times

Responsibilities -

• Calendar management, travel arrangements, managing changing priorities and proactively finalizing the details of all arrangements

• Coordinating on-site events and catering and supporting other in-house functions

• Coordinating calendars for meetings: preparing material, ordering food and beverage service, etc.

• Providing assistance in booking team member travel for office visits and business travel within company standards and guidelines

• Communicating clearly with employees and management

• Processing expense reports

• Performing ad hoc research projects

Detailed Description and Job Requirements

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.