Bookkeeper - Obex Dental - Dunstable

Job description

Obex Dental is a rapidly expanding Company which will have doubled in size in the space of twelve months. With practices in Hertfordshire and Bedfordshire our mission is to be the number one provider of Dental Care in the local area, measure by our reputation with the local community.

Due to this expansion we are looking for a highly organized and proactive Bookkeeper to provide full financial support to our Head Office and Practice Teams at our Offices in Central Houghton Regis.

This is a key role in our company where you will become involved in all aspects of the financials.

Reporting to the Managing Director, you will be responsible for supervising the Accounts Assistant and visiting the practices on a rotational weekly basis to assist and complete invoice processing, supplier queries, and payroll processing. For this reason a car owner and driver is required but the successful applicant will be paid for any mileage expenses incurred due to work travel between Dental Practices.

MAIN PURPOSE OF JOB

The Company intends processing all invoices through Sage, therefore an excellent comprehension of Sage is essential so as to set-up and maintain the Purchase Ledger on Sage and to assist in maintaining the Year on Year figures. Also ensuring an efficient and timely service is provided to the Directors and Senior Management in the Company. To contribute to the efficient running of the Accounts department by ensuring that agreed processes and procedures are adhered to at all times.

MAIN DUTIES

To set-up and maintain the purchase ledger, including opening accounts as necessary.
To supervise the Finance Assistant.
To code and key all purchase invoices into Sage, on a daily basis either at the head office in Houghton Regis or directly at the practices.
To check and process the Payroll in conjunction with the Finance Assistant.
To prepare payment runs for suppliers.
To reconcile supplier statements to Sage purchase ledger on a monthly basis.
To answer purchase ledger invoice queries from suppliers.
To chase suppliers for outstanding credit notes.
To process manual payment requests as required.
To reconcile Cash Book to bank statements on a weekly basis
Other ad hoc duties as required by management, according to the level and skill-set applicable to the employee.

Skills/Knowledge

IT literate with excellent Excel and Sage skills.
Strong team player with a good positive attitude to work.
No previous dental experience necessary, just the right attitude and enthusiasm with a "CAN DO, WILL DO" mindset and a burning desire TO BE THE BEST!.
Capable of dealing with complex administrative situations.
Accounting qualification AAT or equivalent - desirable
Be trustworthy, assertive, reliable and hard working.
Have excellent people skills, be highly communicative and ability to work with a variety of individuals.
Be highly organised with advanced knowledge of Microsoft Office and superior time management skills.
Have a high attention to detail and initiative to improve processes.
Managing a variety of work, often working to tight deadlines.
Liaison with suppliers, colleagues in Head Office and the Practices to help prioritise workloads to meet deadlines.
Administrative work as required.

OTHER INFORMATION

Flexible Hours between 08:00 to 18:00.
Monday to Friday.
35 to 45 hours per week.
40p per mile for work travelling expenses.