SHE Administration Assistant

Job description

Purpose of the job

To provide support to the SHE  department. This involves a diverse range of duties including supporting compliance with our processes, providing purchasing & financial administration support, preparing correspondence, reports / presentations, handling information requests, planning conferences / meetings, maintenance of company systems and reporting.

Our work must be done in a safe and sustainable way and the postholder will role model our exemplary SHE standards.

Reports to

Head of SHE.

Desired profile

Key Accountabilities

To assist the Head of SHE:

·         To analyse and report output from SHE systems and tools for risk management

·         To assist in ensuring NUVIA’s ISO 14001 and ISO45001 accountabilities are met

·         To monitor and provide administration of the following:

o   The SHE intranet pages

o   UNOR System

o   Chemical Management System

o   Cardinus Display Screen Equipment (DSE) Platform

o   Cardinus Driver safety Platform

o   SHE management system documentation

o   Corporate policy review, ensuring adherence to document review timelines

·         To prepare data and reports from, and maintain data within, relevant corporate reporting tools

·         To ensure SHE communications are communicated to the business

·         To support the corporate policy review process

Occupational Skills and Knowledge

·         Qualifications up to GCSE Level or equivalent (A-C or 4-9)

·         Experience of working in a highly regulated corporate environment

·        IOSH qualification (desirable)

·         Strong IT skills required, especially Microsoft Word, Excel, PowerPoint, Adobe and Teams.

·         Excellent written and spoken communication skills

·         Excellent organisational skills; able to prioritise workload

·         Strong attention to detail; takes pride in work

·         Experience or awareness of SHE in a corporate environment is desirable

Duties and Requirements

·         To work independently, with supporting guidance, across a range of topics of importance within SHE.

·         To support wellbeing activities; form part of the wellbeing working group.

·        To respond to and initiate enquiries (questions regarding purchasing, personnel, facilities, administration, specialised programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible. 

·        To perform specialised administrative duties required to support the department, using discretion to make judgments based on operating guidelines. To support in sensitive matters that may arise from specialist work.

·        To support purchasing requirements for department, researching items and obtaining price quotes, entering information into business systems, receiving purchase orders, and maintaining key information as required.

·         Assisting with the preparation of presentations, reports and other required documents.

·         To escalate matters to specialist managers as and when required.

·         To undertake any other duties, as may from time to time be required, commensurate with the level of the role.

·         Travel will be required as and when necessary.

·         The ability to hold security clearance (SC Clearance) .

About NUVIA UK

NUVIA est une branche de VINCI, plus grand groupe intégré de concessions et BTP du monde. NUVIA est plus particulièrement l'entité nucléaire du Groupe VINCI et est impliqué dans le cycle de vie tout entier des installations nucléaires, du New Build au démantèlement, en passant par la maintenance et l'exploitation.

NUVIA est en croissance constante, avec plus de 2700 salariés dans le monde. En moyenne, 100 hommes et femmes nous rejoignent chaque année. Maintenant, plus que jamais, nous recherchons de nouveaux talents pour soutenir la croissance du groupe.