MEMS Planner II

Job description

Job Description

•Responsible for all aspects of planning US and Global commercial meetings and education programs, ensuring each program is executed in accordance with corporate, industry and federal/international regulatory and compliance guidelines.
•Program responsibility typically includes high profile programs with frequent, direct interaction with physician customers and key internal personnel; incumbent will be expected to manage multiple programs simultaneously and will also be expected to design and implement new meetings/programs.
•Provide on-site management for educational programs and commercial meetings which includes travel and overnight stays, often on weekends.
•Coordinate program planning, meeting format and content in collaboration with marketing stakeholders and physician/surgeon faculty members, speakers and consultants.
•Responsible for attendee recruitment initiatives, including the design, editorial content, copywriting and proofreading of all print and electronic materials for internal and external communication projects.
•This includes development of invitations/brochures for external customers, ensuring that all materials meet Alcon and industry requirements for promotional materials.
•Responsible for the development, deployment and management of attendee registration process.
•Facilitate communications with internal stakeholders including Sales, Marketing and Executive Management.
•Ensure attendee feedback from program evaluations is shared with MEMS management and relevant stakeholders.
•Incumbent will have sole authority for negotiation, selection and procurement of services, resources, facilities and vendors, applying cost-saving measures.
•Review and approve contracts, letters of agreements, speaker service agreements and sponsorship agreements within grant of authority.
•Coordination with Procurement for major projects, issue purchase requisitions as required and submit all contracts in the Upside contract management system.
•Work with stakeholders to develop preliminary program budgets and maintain budget accountability.
•Responsibility to pay all meeting-related expenses and track all expenses in StarCite database.
•Accountable for budget analysis and timely reporting to budget owners and MEMS management.
•Incumbent is also responsible for tracking transfers of value to healthcare professionals in accordance with state and federal reporting requirements
•May coach MEMS Coordinators and Planners I.

Alcon is an Equal Opportunity Employer and participates in E-Verify. As part of the Novartis Group of Companies, Alcon takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information

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EEO Statement

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Desired profile

Minimum requirements

•Bacelor’s degree or equivalent years of directly related
•English
•Minimum: No experience required
•Preferred: 2-3 years of meeting planning experience within Alcon or in pharmaceutical/medical device industry