HR Associate, Novartis, Dublin, Ireland

Job description

Job Description

This is a 7 month fixed term contract role.

Job purpose

You will provide support to site HR Team and oversee HR admin systems and procedures; responsible for administration for the client groups with support of HR BPs; may act as advisors to first line managers in relevant areas; to support the HR Business Partners and also act as a liaison between the client groups and other HR services (specialists and shared services); to anticipate and respond to local management’s needs, and support them in their people management responsibilities.

Key Responsibilities

• Coordinate the site onboarding processes, including localization of global documentation,
• Manage the monthly payroll coordination, working closely with the Payroll COE and HR Operations.
• Administration of PKIs (Digital Signatures)
• Responsible for the administration of local HR processes including, but not limited to, sick leave and protective leaves. Manage the relationship with 3rd Party Vendors including local banking, Occupational Health, Time and Attendance system etc.
• Act as the procurement champion for site HR and Learning activities.
• Collation of management information and stats for HR Quarterly Business Review and other monthly reports.
• Work with the Talent Manager to coordinate the Novartis Global Service Centre Graduate Program.
• Facilitate some local manager HR process training.
• Responsible for associates’ letters and form completion that is not generally covered by HR Operations.
• Continuous process review.

About Novartis

About the Novartis Global Service Centre in Dublin:

The Novartis Global Service Center (NGSC), Dublin, was set up in 2013 and is located in a state-of-the-art facility on the Merrion Road in Ballsbridge. The center, one of five around the world, delivers a broad variety of services to the Novartis divisions and organizations worldwide. Services offered by the Dublin team include scientific and commercial services, IT, HR Operations and Procurement. There are currently several hundred associates employed at the site with 32 nationalities speaking 28 languages.

The operation is continuing to grow rapidly and has a number of exciting vacancies for experienced high-calibre candidates who are interested in working as part of an international team delivering services globally. Novartis offers a rewarding career and a comprehensive benefits package.

Novartis is a world-leading healthcare company that provides innovative solutions to address the evolving needs of patients and societies. Headquartered in Switzerland, Novartis offers a diversified portfolio to best meet these needs: innovative medicines, eye care and cost-saving generic pharmaceuticals. Novartis is the only global company with leading positions in these areas. Novartis Group companies employ approximately 120,000 full-time-equivalent associates and its products are available in more than 180 countries around the world.

Benefits of Working for Novartis

Competitive salary; Annual bonus
Pension scheme; Share scheme
Health insurance; 25 days annual leave
Flexible working arrangements
Subsidized dining facilities
Employee recognition scheme

Desired profile

Minimum requirements

Requirements

• Third level qualification in HR, Payroll or business or equivalent industry/ HR administration experience.
• Preferably a CIPD membership but not essential.
• Fluent English (written and verbal)
• 2nd language desirable
• Strong communicator, excellent administrator, highly analytical with a drive for superior results. Ability to multi-task effectively in a fast paced environment.
• Problem solving and HR Process Management experience necessary.