Clinical Study Manager

Job description

Job Description

The local study manager is responsible for planning, executing and reporting on a number of phase II-III and global phase IV clinical studies for the U.S., from planning and site feasibility through study close-out, in compliance with Novartis processes and regulatory requirements.
This position is key to good communication and professional relationships with clinical investigators and international colleagues in HQs and CPOs. Is the single point of contact for Global Clinical Operations and Global Clinical Development.

Major Accountabilities:
• Recognizes potential challenges within the protocol and operational aspects of the trial and escalates to their manager, as appropriate. Maintains a strong knowledge of the protocol to be able to answer standard questions from monitors, sites, and local internal personnel.
• Supports the feasibility process and recommends US patient commitment. Ensures two-way feedback on feasibility between global team and US.
• Assists in the develop of the local trial execution plan and timeline commitments for the US.
• Coordinates and manages the site selection process in collaboration with the necessary line units.
• Drive the conduct and completion of study start-up activities and any amendments, including the preparation of IRB/EC submission package. Monitor the status of site budget and contract negotiations as well as the collection and review of essential documents. Ensure sites are prepared for FPFV by monitoring the status of or initiating clinical trial supply delivery, provide training as needed for monitors and site personnel, and any other activities that support site readiness to recruit. Ensure documentation of training is archived appropriately.
• Conduct local investigator meetings as needed and/or participate in global investigator meetings as needed.
• Responsible for the initial and subsequent drug release in collaboration with the local Qualified Person.
• Responsible for tracking the enrolment status of all sites for the trial in US. Assist in setting up contingency plan to ensure recruitment targets are achieved in accordance with trial execution plan
• Drive the conduct of the trial, track and oversee progress and status. Ensure all operational aspects are on schedule. Oversee local clinical team activities to achieve trial timelines and quality execution according to Novartis standards and local and international regulations.
• Consistently reviews monitoring visit reports to identify trends/issues. Appropriately escalates issues in a timely manner and ensures resolution. Communicates with field monitors on a regular basis to assure proper adherence to protocol, timelines and other trial related topics.
• Lead and chair local study team meetings, attend and participate in global clinical trial team meetings
• Works with Program Finance Manager to track trial.
• Accountable for coordinating data management activities through the local trial team. Communicates with monitors and Investigator sites to ensure timely resolution of data issues. Review country level data including lab values, time to date entry at sites, screen failure reasons, discontinuations rates, patient profiles, and proactively identify data entry issues to mitigate queries.
• Responsible to keep reporting systems up to date (e.g. Impact/ClinAdmin, TMF, CREDI) throughout the lifecycle of the trial.
• Ensure that all trial close–out activities are performed, in close cooperation with field monitors and clinical trial head.
• Oversee local vendor selection and performance. Serve as main contact for any potentially significant quality/compliance issues and escalate to clinical trial team as required.
• Facilitate internal audits and HA inspections as required. Assist in monitor implementation of corrective actions following audits and inspections in relationship with Development Quality Responsible.
• Expected to manage less complex trials as defined by the US organization.

EEO Statement

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Desired profile

Minimum requirements

Education (minimum/desirable):
Degree in scientific of healthcare discipline. Master degree preferred.

Languages:
Fluent in local language(s)
English written and spoken

Requirements:
• 3+ years experience in clinical research management
• Experience in a monitor role or a role overseeing clinical trials desirable
• Good Interpersonal skills
• Good Project Management skills
• Working experience in a global team, team player