Administrative Assistant, Marketing, USA & SYFY

Job description

Responsibilities

The Administrative Assistant is responsible for providing administrative assistance in a professional manner to the EVP Marketing & Digital, USA & SYFY, the SVP Brand Marketing, USA & SYFY, and the VP, Brand Marketing, USA & SYFY.

Responsibilities
•Manage phone calls to ensure that attention is always given to the most urgent materials/requests first
•Update and maintain calendars and contacts
•Schedule meetings, reserve conference rooms, and book catering and AV/IT as needed
•Arrange business travel, including car service, air travel and hotels. Draft and process travel, entertainment and business expenses
•Act as liaison between executives and internal departments and external business associates to ensure that all matters are attended to in an efficient and timely matter
•Manage updates to reports, charts, script revisions and programming changes and distribute among internal and external contacts
•Assist in special projects as requested
•Coordinate and manage special offsites and events
•Create presentations focusing on media planning, promotions, digital, and branding for internal and external review
•Gather, print and distribute various materials as needed
•Act as liaison for USA branding campaigns: coordinate requests and meetings with third-party vendors and internal departments
•Represent the department in a professional manner
Job Number

35897BR
Posting Category

Marketing
Country

United States
Sub-Business

USA
About Us

NBCUniversal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

USA Network, the leader in cable entertainment, offers a powerful stable of dramatic, comedic and unscripted originals in more than 102 million U.S. homes. The network also features spectacular live television, a dynamic portfolio of acquired series and the best in blockbuster theatrical films and entertainment events. A trailblazer in digital innovation and storytelling, USA is defining, driving and setting the industry standard for Social TV. USA is a program service of NBCUniversal Cable Entertainment, a division of NBCUniversal. USA's award-winning website is located at http://www.usanetwork.com. Watch USA Network anywhere: On Demand, online or across mobile and connected TVs.

SYFY is a global, multiplatform media brand that gives science fiction fans of all kinds a universe to call home. Celebrating the genre in all its forms, SYFY super-serves passionate fans with original science fiction, fantasy, paranormal and superhero programming, live event coverage and imaginative digital and social content. The brand is powered by SYFY WIRE (www.syfy.com), the premier portal for breaking genre news, insight and commentary. SYFY is a network of NBCUniversal, one of the world's leading media and entertainment companies. NBCUniversal is a subsidiary of Comcast Corporation.
State/Province

New York
Career Level

Entry-Level
Qualifications/Requirements

Basic Qualifications
•Bachelor's Degree
•Minimum of 1 year experience working in an office environment, can include internships
•Expertise with Microsoft Office suite, particularly PowerPoint
•Experience with Photoshop is plus
•Excellent interpersonal skills, including tact and diplomacy
•Extremely detail oriented and well organized
•Must be comfortable in a fast-paced environment

Eligibility Requirements
•Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
•Must be willing to work in New York
•Must be willing to submit to a background investigation
•Must have unrestricted work authorization to work in the United States
•Willingness to work overtime as needed
Desired Characteristics

•Excellent writing skills
•A self-starter interested in learning about all facets of Marketing
•Calm, level-headed demeanor
•Professionalism is a must
•Able to exercise good judgment and be a flexible team player
•Quick thinker with the ability to pivot tasks
City

New York