Missoma Administrative Assistant - Designer Jewellery Brand

Job description

Missoma:

ADMINISTRATIVE ASSISTANT

Website:www.missoma.com

• Location: Central London
• StartDate:Available immediately / ASAP

AboutMissoma

Missoma is a London-based designer jewellery brand known for its delicate, colourful and contemporary designs. Missoma jewellery is available in 18ct gold vermeil and sterling silver, both with an array of semi-precious gemstones and diamond pavé and an attention to detail and craftsmanship.

Missoma also has a growing Private Label business designing and producing own collections for other brands / retailers.

Overview

Designer jewellery brand Missoma is looking for a General Admin Assistant.

Available immediately, your main role will be assisting the General Manager in Processing POs, Post Production supply chain, stock inventory, as well as general office management.

We are looking for someone hard-working, reliable, with initiative and good communication skills. The ideal candidate will want to be part of a growing brand and work with a small and dynamic team.

This is an opportunity to be involved in all aspects of the running of an exciting fashion jewellery brand.

Description of Roles

Below is a summary of the key roles that the position entails:

WHOLESALE & PRIVATE LABEL ORDERS

- Processing customer Purchase Orders

- Producing Photo Summaries for wholesale orders

- Placing Purchase Orders with our Suppliers and coordinating delivery schedules

INVENTORY

- Regularly updating our stock inventory

- Planning and re-ordering new stock when running low

- Setting up new product lines on Sage

• Assisting with Costing Matrices for new SKUs

POST PRODUCTION

- Processing deliveries received (Checking against POs, QC, labeling, dispatching)

- Managing wholesale customer procedures & Point of Sale display needed (liaising with our Sales Manager)

WEBSITE: Assisting the Website Manager as / when necessary (during busy periods or when the Website Manager is away)

- Helping with processing daily online shop orders (when needed)

- Uploading new product info and helping to update stock levels

- Responding to online Customer Service enquiries

- Dealing with Special requests, Engraved orders, Returns & Refunds

GENERAL ADMIN

- General research (packaging, printing, display etc.)

- Ad-hoc reporting

- Office supplies

Skills required:

The ideal candidate will have:

- English as their first language (preferable) & a good telephone manner

- Intermediate level required for Excel & other Microsoft Office Programs

- Knowledge of Sage & Access would be good but not essential

- Good attention to detail (eg. double checking all data entry for orders / costing matrices)

- A highly organised work ethic & be able to work quickly and efficiently

- The ability to work as part of a team (liaising with the designers, web manager, brand manager and general manager)

- The ability to multi-task, prioritise efficiently & work to tight deadlines