Mercer | Administrative Assistant

Job description

Job Summary:

The Administrative Assistant will support an individual or group by providing an in-depth knowledge of administrative procedures and tools required. Incumbent has basic understanding of the business service area, clients, key terms and service offerings. The Administrative Assistant may handle sensitive information with professionalism and integrity while communicating openly and often among team members. Continually strives to promote smooth workflow and ensure client needs are met. Ensures Mercer standards are used in all document production.

Responsibilities:

· Schedule meetings; arrange travel for consultant(s); handle monthly client invoicing, code population, and client marketing information.
· Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable. Coordinate production of documents using available resources. Provide peer review of documents before final production/distribution to ensure quality control of final product.
· Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards.
· Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Manage logistics for internal professional development meetings for consulting staff. Coordinate maintenance of kitchen supplies with outside vendor. Prepare accounts payable for review and approval.
· Perform clerical duties, including filing and overall responsibility for filing system, opening files, sending and receiving faxes, mail, managing e-mails, photocopying, answering and maintenance of main reception phone line etc.;
· Assist team with a variety of administrative tasks as assigned. Provide back-up AA support within and outside of business area as needed.

Desired profile

·  High School Diploma required. AA Degree or BA Degree preferred;
·  2-3 years of administrative assistant experience, preferably in a consulting environment or professional service industry;
·  Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint;
·  Exceptional interpersonal, organizational, business communication and time management skills;
·  Strong attention to detail and follow-up skills;
·  Ability to work well under pressure, multi-task, and work efficiently against deadlines;
·  Demonstrated problem solving capabilities;
·  Excellent oral and written communication skills;
·  Basic project management skills.

At Mercer, we make a difference in the lives of more than 110 million people every day by advancing their health, wealth, and careers. We're in the business of creating more secure and rewarding futures for our clients and their employees — whether we're designing affordable health plans, assuring income for retirement or aligning workers with workforce needs. Using analysis and insights as catalysts for change, we anticipate and understand the individual impact of business decisions, now and in the future. We see people's current and future needs through a lens of innovation, and our holistic view, specialized expertise, and deep analytical rigor underpin each and every idea and solution we offer. For more than 70 years, we've turned our insights into actions, enabling people around the globe to live, work, and retire well. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. At Mercer, we say we Make Tomorrow, Today. Visit www.mercer.com for more information and follow us on LinkedIn and Twitter @Mercer

Mercer LLC and its separately incorporated operating entities around the world are part of Marsh & McLennan Companies, a publicly held company (ticker symbol: MMC).

Marsh & McLennan Companies offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, pension, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://www.mmc.com/. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity .