Sales Coordinator

Job description

A mutually rewarding experience.

Work. Realize your ambitions. And realize there’s more to being in business than just making a profit. That’s the Mars philosophy. And the opportunity we offer every one of our Associates. An opportunity to take what you do and make it mean more for you, for those around you and for the planet.  What you get here is challenging, interesting work. You get the tools you need to do a great job and you get to have the best possible people on your side to help you do it. And at the same time as getting to find ways to do business better today than we did it yesterday and driving a great career, you also get to build a more enlightened business and drive sustainability.

Because it’s never just about a single person, a single project or a single brand. It’s about how you can grab everything that’s within your reach here and use it to pursue mutual, long-term gain. It’s about having ideas. And ideals. Being prepared to risk failure because the promise of success means we’ll all be a little better off. It’s that mix of integrity and ambition that makes Mars such a special place to work. And why working here is always about more than just a job.

Mars has net sales of more than $33 billion, operates six business segments including Petcare, Chocolate, Wrigley, Food, Drinks, Symbioscience, and more than 75,000 Associates worldwide that are putting its Principles into action to make a difference for people and the planet through its performance.

Mars brands include: Petcare – PEDIGREE®, ROYAL CANIN®, WHISKAS®, BANFIELD® Pet Hospital, CESAR®, SHEBA®, DREAMIES® and NUTRO®; Chocolate – M&M’S®, SNICKERS®, DOVE®, GALAXY®, MARS®, MILKY WAY® and TWIX®; Wrigley – DOUBLEMINT®, EXTRA®, ORBIT® and 5™ chewing gums, SKITTLES® and STARBURST® candies, and ALTOIDS® AND LIFESAVERS® mints. Food – UNCLE BEN’S®, DOLMIO®, EBLY®, MASTERFOODS®, SEEDS OF CHANGE® and ROYCO®; Drinks – ALTERRA COFFEE ROASTERS™, THE BRIGHT TEA COMPANY™, KLIX® and FLAVIA®; Symbioscience – COCOAVIA® and WISDOM PANEL®.

Purpose of Role:

This position is primarily responsible supporting the sales team. The core focus of this position is to manage schedules, prepare reports and materials, liaison with Marketing and Customer Experience teams, and coordinate meetings.   To be successful, the associate must anticipate the needs of the sales team with respect to information, scheduling, travel and priorities. He or she must also possess the knowledge and skills to plan and deliver a range of supporting services, to recognize opportunities for efficiencies and to anticipate problems and potential conflicts. Specific responsibilities include, but are not limited to the below key responsibilities:

 

 

Principal Accountabilities

 

·  Plan, schedule and follow through on video and telephone conference calls.
·  Assembling, creating and distributing reports and presentations, which include coordination of meetings with customers, and function-specific meetings.
·  Responsible for the process and timely execution of materials requiring overnight/express delivery. 
·  Set up and maintain administrative systems and procedures for the department.   Undertake ad hoc projects as requested. 
·  Work closely with Marketing to compile marketing materials for the sales teams.
·  Work closely with Customer Experience to respond to customer inquiries.
·  Complete expense reports and reconcile American Express statements
·  Coordinate, schedule and assist in planning of meetings and events (on-site and off-site), to include rooms, equipment, meals, airlines, hotel bookings etc.  May be required to travel to off-site meeting to assist with meeting coordination.
·  Responsible for ensuring that communication pertaining to meetings/events is disseminated to all relevant participating parties
·  Ensure follow through on team meetings; produce and circulate minutes as required and maintain relevant departmental files.

 
·  Perform office services tasks as necessary.

 

Key Functional Skills/Knowledge

·  3 years of prior administrative experience/knowledge of sales
·  Effective communication skills - listening, oral, and written
·  Demonstrated proficiency in PowerPoint, Word and Excel
·  Ability to stay focused
·  Good initiative and follow through
·  Ability to interact with all levels of the organization
·  Ability to handle and maintain confidential and sensitive information
·  Ability to work independently and efficiently
·  Self-motivated with excellent organization skills and experience
·  Creative problem solver
·  Must be detail oriented
·  Ability to multi-task and problem solve in a fast paced environment
·  Phone Skills - Pleasant, helpful, ability to accurately take messages
·  Ability to network in order to remain current on issues affecting both the primary department(s) covered, as well as back-up department(s), to be able to appropriately answer questions.
·  Ability to network in order to remain current on associates and areas of responsibility both in primary department(s) covered, as well as back-up department(s), to be able to properly route telephone calls and mail 

·Ability to work in a team environment

 

Desired Education

·  High School Diploma
·  Ability to work flexible hours and overtime as required

Preferred Qualifications:

·  3+ years of prior administrative experience/knowledge of B2B sales
·  Business college courses or degree preferred

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.