Inbound Coordinator

Job description

A mutually rewarding experience.

Work. Realize your ambitions. And realize there's more to being in business than just making a profit. That's the Mars philosophy. And the opportunity we offer every one of our Associates. An opportunity to take what you do and make it mean more for you, for those around you and for the planet. What you get here is challenging, interesting work. You get the tools you need to do a great job and you get to have the best possible people on your side to help you do it. And at the same time as getting to find ways to do business better today than we did it yesterday and driving a great career, you also get to build a more enlightened business and drive sustainability.

Because it's never just about a single person, a single project or a single brand. It's about how you can grab everything that's within your reach here and use it to pursue mutual, long-term gain. It's about having ideas. And ideals. Being prepared to risk failure because the promise of success means we'll all be a little better off. It's that mix of integrity and ambition that makes Mars such a special place to work. And why working here is always about more than just a job.

Mars has net sales of more than $33 billion, operates six business segments including Petcare, Chocolate, Wrigley, Food, Drinks, Symbioscience, and more than 75,000 Associates worldwide that are putting its Principles into action to make a difference for people and the planet through its performance.

Mars brands include: Petcare – PEDIGREE®, ROYAL CANIN®, WHISKAS®, BANFIELD® Pet Hospital, CESAR®, SHEBA®, DREAMIES® and NUTRO®; Chocolate – M&M'S®, SNICKERS®, DOVE®, GALAXY®, MARS®, MILKY WAY® and TWIX®; Wrigley – DOUBLEMINT®, EXTRA®, ORBIT® and 5™ chewing gums, SKITTLES® and STARBURST® candies, and ALTOIDS® AND LIFESAVERS® mints. Food – UNCLE BEN'S®, DOLMIO®, EBLY®, MASTERFOODS®, SEEDS OF CHANGE® and ROYCO®; Drinks – ALTERRA COFFEE ROASTERS™, THE BRIGHT TEA COMPANY™, KLIX® and FLAVIA®; Symbioscience – COCOAVIA® and WISDOM PANEL®.

The Role:

The Inventory Administrator is responsible for managing the site's inventory with respect to inbound and outbound logistics. This position is also responsible for the accurate reporting and site system management of all inventory systems including PRMS, Spede and all activities in Red Prairie.

Every associate at Mars has the responsibility for the achievement of quality and food safety.

Principal Accountabilities

Manage inventories of all raw materials and packaging supplies to ensure appropriate levels are maintained.

 Maintain sire PRMS order modifiers to ensure accurate part record data and correct inventory requirements. Must be able to trouble shoot and correct system procedural problems. Analyze variations in usage and be able to explain discrepancies in usage or PRMS.

 Maintain accurate and updated information on all packaging materials in Spede system.

 Cycle count all inventory of packaging materials as required by area.

 Reconcile inventory discrepancies in PRMS inventory system.

 Coordinate resolution of possible short inventories.

 Enter all raw materials and packaging materials on Hold in PRMS as requested.

 Investigate and determine correct transaction activity and system(s) required to

reverse errors and /or correct inventory as reported by S&F or discovered during cycle counting.

 Use Factory Batch system to identify and correct inventory location issues.

 Schedule deliveries, while minimizing inventory, demurrage, warehouse costs and write-offs. Arrange for disposal of hold materials in conjunction with buyers and the waste team.

 Serve as a resource for Receivers, Bills of Lading or Purchase Order problems.

 Audit and balance manually Finished Goods pallets

Mission Critical Competencies

Organizing

 Priority Setting

 Problem Solving

 Conflict Management

 Planning

 Time Management

 Dealing with Ambiguity

Key Responsibilities:

Working knowledge of food safety.

Performs all assigned activities and job tasks within a line or area

Operates equipment in a safe and efficient manner

Takes corrective actions in solving problems to root cause level

Assess equipment operating reliability and perform routine repairs, adjustments and malfunction troubleshooting

Performs and/or works with Maintenance to complete equipment preventive maintenance

Maintains accurate records of QC checks, production numbers or waste performance

Performs all shift support documentation in a quality matter

Performs QC tasks such as metal checks, inspection of date codes, item numbers, dump logs, etc.

Demonstrates high degree of ownership for product quality: Performs all standard quality checks & other quality related duties

Understands production schedules, production computer systems, work instructions and production inventories.

Physical/Environmental Requirements:

Standing on a concrete floor

Wearing proper personal protective equipment (hair net, bump cap, ear plugs, safety shoes, and uniform)

Bending, stooping, twist, turn, standing for extended time periods, reaching, climbing stairs, and lifting up to 50 lbs.

Must be able to adapt to temperature and environmental extremes such as hot to cold, dust dirt and chemicals.

Primary Qualifications for this job are:

Most recent Performance appraisal with a minimum of "Meets" expectations and not more than 1 one year old.

 No active disciplinary notices.

 Acceptable attendance (less than 5 incidents and no discipline above an Initial Warning).

Minimum Qualifications:

Be 18 years of age or older

Have a High school diploma, GED or equivalent education

Must be willing and able to work and accept varying shifts and schedules

Ability to understand and effectively communicate in the English language.

Desired profile

Key Responsibilities:

Working knowledge of food safety.

Performs all assigned activities and job tasks within a line or area

Operates equipment in a safe and efficient manner

Takes corrective actions in solving problems to root cause level

Assess equipment operating reliability and perform routine repairs, adjustments and malfunction troubleshooting

Performs and/or works with Maintenance to complete equipment preventive maintenance

Maintains accurate records of QC checks, production numbers or waste performance

Performs all shift support documentation in a quality matter

Performs QC tasks such as metal checks, inspection of date codes, item numbers, dump logs, etc.

Demonstrates high degree of ownership for product quality: Performs all standard quality checks & other quality related duties

Understands production schedules, production computer systems, work instructions and production inventories.

Physical/Environmental Requirements:

Standing on a concrete floor

Wearing proper personal protective equipment (hair net, bump cap, ear plugs, safety shoes, and uniform)

Bending, stooping, twist, turn, standing for extended time periods, reaching, climbing stairs, and lifting up to 50 lbs.

Must be able to adapt to temperature and environmental extremes such as hot to cold, dust dirt and chemicals.

Primary Qualifications for this job are:

Most recent Performance appraisal with a minimum of "Meets" expectations and not more than 1 one year old.

 No active disciplinary notices.

 Acceptable attendance (less than 5 incidents and no discipline above an Initial Warning).

Minimum Qualifications:

Be 18 years of age or older

Have a High school diploma, GED or equivalent education

Must be willing and able to work and accept varying shifts and schedules

Ability to understand and effectively communicate in the English language.

Preferred Qualifications:

Undergraduate degree preferred in business or related field; or equivalent work experience in MRP and Inventory Control.

Previous buying experience and/or education

Functional understanding of PRMS and its applications

Functional computing abilities in spreadsheet, word and database applications

Ability to work under tight schedules in high pressure situations

Functional understanding of current communications technology. IE: EDI; Internet, etc.

Excellent problem solving skills, especially within PRMS and Spede.

Excellent oral and written communication skills required.

Thorough understanding of Red Prairie

3+ years of manufacturing experience operating a variety of machines

2 years of work experience within manufacturing, or a technical and/or trade discipline

Demonstrated competency in computer and pc software including MS Office and email

Knowledge of inventory control principles

Every associate at Mars has responsibility for the achievement of quality and food safety.

As a privately-held, family-owned company, Mars Petcare US offers benefits which reflect our commitment to attracting and retaining great people. This includes excellent pay, competitive health and dental care coverage, a retirement plan, a very competitive vacation plan and unrivalled career advancement opportunities, to name just a few of our unique and generous benefits. If you're looking for a place where you can take ownership for your work, where the pace is fast, the environment is built around the importance of open communication, and where employees are called "associates" and treated as such, then we want to hear from you. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Visit www.mars.com to learn more about our company and for information about all of our current openings.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.